Payroll Manager

Role Overview

Own the end-to-end payroll operation for a healthcare technology business with more than 1,000 U.S. employees working across multiple states. You’ll oversee payroll accuracy, tax compliance, reconciliations, and reporting while developing reliable, scalable processes in partnership with Finance and Operations.

Key Responsibilities

• Run scheduled and off-cycle payrolls in Rippling for a multi-state workforce, checking time records, pay changes, deductions, garnishments, and final payments.
• Validate payroll funding, investigate variances, and reconcile payroll activity against bank accounts, tax liabilities, benefits, retirement plans, and general ledger accounts.
• Maintain federal, state, and local payroll tax registrations and accounts, and coordinate required filings and payments.
• Resolve tax notices, filing amendments, penalties, and other payroll compliance issues.
• Manage quarterly and year-end payroll close, including W-2, W-3, Forms 941 and 940, and relevant 1099 reporting.
• Reconcile and audit benefits, 401(k), and workers’ compensation records.
• Serve as the main escalation contact for payroll questions from employees and practice owners.
• Strengthen payroll controls and documentation, and use automation or AI-enabled workflows to reduce manual effort and support growth.

Requirements & Qualifications

• At least 4 years of hands-on U.S. payroll experience, including 2 or more years independently managing full-cycle, multi-state payroll for 500 or more W-2 employees.
• Strong working knowledge of federal, state, and local payroll tax rules, filings, reporting, and compliance obligations.
• Experience with payroll accounting, internal controls, and general ledger reconciliation.
• Background in reconciling or auditing benefits, retirement plans, and workers’ compensation.
• Experience using Rippling or a comparable payroll and HRIS platform.
• Advanced Microsoft Excel or Google Sheets skills, including working with large payroll datasets.
• Practical experience applying automation or AI tools to improve payroll workflows.
• Must be based in the United States or Canada and available during U.S. business hours.
• A bachelor’s degree in accounting, finance, business administration, or a related field is estimated for this position.