Office Administrator

Role Overview

This position combines office administration, project coordination, and executive support to keep daily operations running smoothly. The person in this role will handle document control, client communication, data management, and scheduling while ensuring that records stay accurate, confidential, and accessible across departments. By keeping workflows organized and supporting multiple teams, the administrator plays a key part in maintaining operational efficiency and strong client relationships in a project-driven company.

Key Responsibilities

• Organize and maintain physical and digital filing systems, verifying that company records are complete, up to date, and handled with confidentiality.
• Update databases and ERP/CRM platforms with precise data entry, ensuring consistent data integrity across all systems.
• Prepare quotations, invoices, purchase orders, and business reports, and draft professional emails, letters, and official correspondence.
• Act as a client contact by phone and email, tracking inquiries, quotations, payments, and project updates, and following up in a timely manner.
• Coordinate meetings, appointments, calendars, and travel arrangements for management and team members.
• Liaise with clients, suppliers, consultants, and internal departments to support smooth project execution and information flow.
• Maintain comprehensive project documentation and manage both digital and physical records for ongoing initiatives.
• Oversee day-to-day office administration, including procurement coordination, inventory records, supplier documentation, and general operational support.
• Develop professional presentations and reports using Microsoft PowerPoint, and conduct internet research for online portals and digital documentation.

Requirements & Qualifications

• Bachelor's degree or diploma in business administration or a related field.
• Two to five years of experience in office administration, document control, or administrative coordination.
• Excellent written and spoken English, with strong professional communication skills.
• Advanced computer proficiency, particularly in Microsoft Excel, Word, PowerPoint, and Outlook.
• Hands-on experience with Zoho ERP, SAP, Oracle, or other ERP/CRM platforms is an advantage.
• Strong organizational, multitasking, and time-management skills, with the ability to prioritize tasks under pressure.
• High attention to detail, analytical thinking, and problem-solving capabilities.
• A professional attitude, solid interpersonal skills, and a commitment to ethical standards and customer service.
• Experience in construction, engineering, interiors, fit-out, manufacturing, or project-based industries is preferred.

What We Offer / Why Join

• Competitive salary based on experience, with a monthly range of AED 3,000 to AED 4,000 as indicated.
• A professional, collaborative, and supportive work environment.
• Opportunities for career growth and continuous learning.
• Exposure to a variety of projects within the construction and interiors industry.
• Immediate joiners are preferred for this role.