Logistics Admin Coordinator

Role Overview

As Logistics Admin Coordinator at Phoenician Technical Services in Dubai, you will keep workforce, equipment, supplier, and purchasing records aligned with day-to-day site activity. Your accurate tracking and timely follow-up will help the Logistics Manager and Operations team monitor resource use, review supplier charges, and keep operational decisions supported by current information.

Key Responsibilities

• Collect and update staff attendance, confirm records with site teams and Project Managers, and resolve discrepancies before records are closed.
• Receive monthly timesheets for rented personnel, machinery, and equipment; check entries against site attendance and operational records.
• Track equipment and machinery usage and prepare timesheets in the company’s required format.
• Liaise with transport, manpower, equipment-rental, and other logistics suppliers to obtain information and outstanding documents.
• Check supplier pro forma invoices against approved timesheets and supporting operational records, and follow up on errors or missing approvals.
• Coordinate Local Purchase Order requests for manpower, machinery, equipment, and logistics services.
• Prepare daily, weekly, and monthly operational reports, and maintain fuel consumption and CAFU tracking records.
• Work with Logistics, Site, Procurement, Accounts, suppliers, and management, following up on pending documentation, approvals, invoices, LPOs, and payments while supporting logistics administration.

Requirements & Qualifications

• Relevant experience in logistics administration or coordination; the source does not specify a required number of years.
• A bachelor’s degree or diploma in Business Administration, Logistics, Supply Chain Management, or a related discipline is listed as an estimated qualification.
• Practical ability to manage attendance records, supplier timesheets, LPO requests, operational documentation, and reporting.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong organisation, attention to detail, communication, and problem-solving skills, with confidence coordinating across departments and with external suppliers.
• Availability for immediate joining.