Head of Accounts Payable

Role Overview

As Head of Credit Accounts Payable at AAA Growers Limited, you will take ownership of the entire accounts payable lifecycle, from invoice receipt through to supplier settlement, while leading a dedicated team within the broader Finance function. Your work directly safeguards the company's cash position, strengthens vendor relationships, and ensures that all payment activities remain fully compliant with Kenyan tax law and internal financial policy. Reporting to the Finance Manager – Liabilities, you will act as the bridge between operational purchasing needs and disciplined financial control, driving accuracy, timeliness, and continuous improvement across every payable process.

Key Responsibilities

• Direct and supervise the Accounts Payable team, assigning workloads, reviewing output, and coaching staff to maintain high standards of accuracy and efficiency in daily invoice processing and payment runs.
• Manage the full supplier ledger, including reconciliation of statements, resolution of invoice discrepancies, and proactive communication with vendors to preserve healthy commercial relationships.
• Oversee non-trade payment streams such as petty cash, utility bills, and outgrower settlements, ensuring every disbursement is properly authorised, documented, and reconciled.
• Ensure strict adherence to VAT, withholding tax, and other statutory obligations across all supplier transactions, preparing necessary returns and supporting documentation for tax authorities and auditors.
• Maintain and continuously strengthen internal controls around payment approvals, segregation of duties, and master data integrity, aligning with company policies and audit requirements.
• Support month-end closing by preparing accruals, reconciling payable sub-ledgers to the general ledger, and providing clear analyses for management reporting and external audits.
• Develop, monitor, and report on key accounts payable metrics, including payment ageing, discount capture, and turnaround times, while identifying opportunities to streamline workflows and reduce costs.

Requirements & Qualifications

• A Bachelor's Degree in Accounting, Finance, Commerce, Business Administration, or a closely related discipline from a recognised institution.
• CPA(K) or an equivalent professional accounting certification is strongly preferred, demonstrating a solid command of financial reporting and taxation principles.
• A minimum of five years of hands-on experience in accounts payable, creditor management, or financial accounting, with prior supervisory experience leading a team being a distinct advantage.
• Practical familiarity with ERP systems and accounting software, combined with advanced Microsoft Excel skills for data analysis, reconciliations, and report preparation.
• Strong working knowledge of accounting standards, statutory deductions, tax compliance procedures, and effective internal control frameworks.
• Proven ability to analyse complex financial data, resolve disputes diplomatically, and communicate confidently with internal stakeholders, suppliers, and external auditors.
• High personal integrity, meticulous attention to detail, and the capacity to thrive under pressure while meeting strict monthly deadlines.