Assistant Project Coordinator – USS

Job Summary

The Assistant Project Coordinator will support the planning, coordination, and execution of projects from inception to completion. The role ensures timely delivery of projects while meeting defined objectives, quality standards, and client expectations.

This position also provides back-office support, reporting, communication, and client relationship management in close collaboration with the Project Coordinator Lead.

Key Responsibilities

Project Coordination & Support

• Support preparation for site meetings (agenda setting, minute taking, and follow-up on action items).
• Assist in developing project scope, objectives, and detailed work plans.
• Track project progress, timelines, and deliverables to ensure timely completion.
• Monitor tasks and follow up with team members on deadlines.

Documentation & Reporting

• Compile and maintain up-to-date project documentation.
• Assist in preparing regular project status reports.
• Update project schedules and communicate any changes to stakeholders.

Stakeholder & Client Management

• Liaise with architects, engineers, contractors, and other stakeholders for smooth project execution.
• Maintain regular communication with internal teams and clients as assigned.

Logistics & Operations Support

• Track equipment and material usage and coordinate site deliveries.
• Support coordination of transport, travel documentation, and site access requirements.

Quality, Risk & Compliance

• Support quality checks and compile reports for internal review.
• Identify and report potential project risks or delays and suggest mitigation measures.
• Ensure adherence to site safety and security protocols.

Continuous Improvement

• Identify process improvement opportunities within project operations.
• Stay updated on industry trends, emerging technologies, and best practices.

Team Support & Leadership (Reliever Role)

• Step in for the Project Coordinator Lead when required:

  • Supervise team activities and allocate work
  • Manage client communication and correspondence
  • Coordinate with departments for project execution
  • Lead team meetings and progress updates

Qualifications & Experience

• Bachelor’s degree in Engineering (Electrical, Electronics, Mechanical) or a related technical field.
• 1–2 years of experience in a technical or project support role (preferably in security systems or construction).
• Exposure to site work and coordination of technical teams is an added advantage

Skills & Competencies

• Basic proficiency in AutoCAD or similar design tools (with willingness to improve).
• Familiarity with electronic security systems (CCTV, access control, alarms) is an added advantage.
• Proficiency in project management tools (e.g., MS Project, Trello, Excel).
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong problem-solving abilities.
• Ability to work collaboratively in cross-functional teams.
• Customer-centric mindset with strong communication and listening skills.

Requirements

• Bachelor’s degree in Engineering (Electrical, Electronics, Mechanical) or a related technical field.
• 1–2 years of experience in a technical or project support role (preferably in security systems or construction).
• Exposure to site work and coordination of technical teams is an added advantage

Skills & Competencies

• Basic proficiency in AutoCAD or similar design tools (with willingness to improve).
• Familiarity with electronic security systems (CCTV, access control, alarms) is an added advantage.
• Proficiency in project management tools (e.g., MS Project, Trello, Excel).
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong problem-solving abilities.
• Ability to work collaboratively in cross-functional teams.
• Customer-centric mindset with strong communication and listening skills.