Assistant Project Coordinator

Role Overview

This role keeps the entire project lifecycle on track—from kickoff meetings through site delivery. Day to day, you’ll handle scheduling, documentation, material tracking, and team coordination, freeing the Project Coordinator to focus on strategy and client relationships. Your work directly ensures that security system installations and related technical projects hit every deadline without compromising safety or quality.

Key Responsibilities

• Prepare for site meetings by setting agendas, recording minutes, and chasing action items to completion.
• Compile and maintain project status reports and all supporting documentation under the Coordinator’s guidance.
• Monitor deadlines and task progress across the team, flagging any blockers or delays early.
• Coordinate equipment and material usage, arranging timely deliveries to project sites.
• Update project timelines and calendars, notifying internal teams and clients of changes as directed.
• Support quality checks by gathering findings for review and helping enforce safety and security protocols on site.
• Manage logistics for transport, site access, and travel documentation when needed.
• Identify potential risks or delays and escalate them to the Project Coordinator promptly.
• Lead team huddles, allocate work, and maintain clear communication across all client and internal correspondence.
• Continuously learn about electronic security systems (CCTV, access control, alarms) and project management best practices, sharing insights with the team.

Requirements & Qualifications

• Bachelor’s degree in electrical, electronics, mechanical engineering, or a closely related technical field.
• Basic proficiency in AutoCAD or similar design software—willingness to advance through training is expected.
• Familiarity with electronic security systems (CCTV, access control, alarms) is a strong plus.
• Competence with project management tools such as MS Project, Trello, or Excel.
• 1–2 years of experience in a technical or project support role, ideally within security systems or construction.
• Exposure to on-site coordination and working with technical teams is highly desirable.
• Strong organisational skills, attention to detail, and a proactive, problem-solving mindset.
• Excellent communication and interpersonal abilities; comfortable collaborating across cross-functional teams.
• Ability to follow instructions and take initiative without direct supervision.
• Understanding of customer support principles, including empathy, active listening, and a customer-first approach.

What We Offer / Why Join

This position is ideal for someone early in their project management career who wants to build deep technical knowledge in the security systems industry. You’ll gain hands-on exposure to real-world installations, improve your coordination and leadership skills, and work closely with experienced professionals who will mentor your growth. The role provides a clear path to advance into full project coordination or management responsibilities.