Assistant Finance Officer

Role Overview

This position keeps the college’s day-to-day finances running smoothly by handling cash postings, bank reconciliations, and supplier payments. As a key support to the finance team, you will ensure every transaction is logged accurately, every invoice is verified, and records are audit-ready for internal reviews and regulatory submissions.

Key Responsibilities

• Post all daily cash receipts, bank deposits, and payment transactions into the accounting system, ensuring they match source documents.
• Reconcile bank statements and general ledger accounts on a regular cycle, investigating and resolving discrepancies promptly.
• Process supplier invoices by matching them against purchase orders and delivery notes, then schedule payments within agreed terms.
• Verify procurement paperwork, including requisition forms, quotation comparisons, and approved expense claims, before any payment is released.
• Assist in calculating and preparing tax returns, statutory contributions, and other regulatory payments to meet filing deadlines.
• Maintain a complete, organised filing system for financial records, receipts, and supporting documentation to support internal and external audits.
• Support month-end and year-end closing activities by preparing schedules, trial balance extracts, and reconciliations as directed.
• Respond to queries from vendors, students, and other staff about payment status or documentation requirements.

Requirements & Qualifications

• A Degree or Diploma in Finance, Accounting, Business Administration, or a closely related field.
• Demonstrated proficiency in Microsoft Excel, including formulas, pivot tables, and data sorting.
• Hands-on experience with computerized accounting platforms such as QuickBooks, SAP, or Sage.
• A solid understanding of basic bookkeeping principles, double-entry accounting, and cash management.
• Strong attention to detail with the ability to spot errors or inconsistencies in financial records.
• Effective organisational skills to manage multiple deadlines, particularly during audit or tax seasons.
• Clear written and verbal communication for liaising with internal departments and external suppliers.
• Integrity and discretion when handling sensitive financial information.

For applications contact;

Principal

MIT Teacher’s Training College,
Posta House, 1st Floor, Mbolu Road
P.O. BOX 2656, 90100
Machakos – Kenya

Cell: +254 708 829 487