Accounts Payables Intern

Role Overview

You will be an integral part of the finance operations team, ensuring that every supplier invoice and payment transaction is captured accurately, completely, and on time. Your daily attention to detail keeps the payables process audit-ready, supports accurate financial reporting, and helps the business maintain strong supplier relationships by preventing missed or delayed payments.

Key Responsibilities

• Review incoming supplier invoices for completeness, verifying supplier information, dates, descriptions, tax and withholding tax (WHT) details, approvals, and all required supporting documentation.
• Perform three-way matching checks between invoices, purchase orders or quotations, and delivery notes, goods receipt notes, or service confirmations, then flag discrepancies for resolution.
• Post invoices into QuickBooks or the ERP system on a daily basis, ensuring the correct supplier account, general ledger account, cost center or project, and tax treatment are applied.
• Maintain and update an invoice control log to track all incoming invoices, prevent omissions, and ensure every document is recorded within month-end cut-off deadlines.
• Keep payables trackers current by updating them daily or weekly and ensure each payment entry has the relevant supporting documents attached, including approvals, proof of payment, and WHT details.
• Process petty cash requests after approval, post the related transactions accurately, and ensure all petty cash documentation is properly maintained.
• Organise and maintain both physical and electronic filing systems for invoices, approvals, proof of payment, and reconciliations so that records are easily accessible for internal reviews and audits.
• Monitor compliance with the internal approval matrix and immediately escalate any policy breaches or unapproved transactions to the appropriate supervisor.

Requirements & Qualifications

• Diploma or degree in Commerce, Finance, Business Management, Business Administration, or a related field.
• Professional certification such as CPA II or higher, or ACCA, will be an added advantage.
• Hands-on experience using QuickBooks or a similar ERP system for invoice posting and payment processing.
• Working knowledge of tax and withholding tax requirements applicable to supplier invoices.
• Strong attention to detail, with the ability to spot missing information, mismatched documents, and approval gaps before transactions are posted.
• Good organisational and record-keeping skills to manage large volumes of invoices and maintain audit-ready files.
• Ability to work under deadlines and prioritise tasks to meet payment cycles and month-end cut-off timelines.