Accounts Payable Supervisor - Finance Department

Purpose

The Accounts Payable Supervisor is responsible for overseeing the entire accounts payable function. This includes processing invoices and payment requests in line with established service level agreements and financial controls.

The role also involves supervising the accounts payable team, assigning and reviewing the work of creditor’s clerks, and enhancing key processes to ensure the integrity of invoice entry and balancing on the 3E system.

Experience and Qualifications

• Higher Certificate/Diploma in Accounting and Financial Management essential
• 3–5 years in a similar role within professional services
• 2–3 years’ proven supervisory experience overseeing an Accounts Payable team

Key Accountabilities

Creditor Payments (Local and foreign)

• Ensure creditor payments are processed in accordance with vendor statement terms and in compliance with company policies and procedures.
• Promptly attend to urgent invoices and payment requests.
• Review and vet supplier account details between supporting documentation and 3E to ensure accuracy before submitting to banking team for processing payments.

Creditors Reconciliations

• Review and approve reconciliations prepared by the creditors clerks, ensuring compliance with VAT and other regulatory requirements related to invoices.
• Follow up on and resolve any discrepancies.
• Contact relevant creditors to address and resolve any outstanding queries.
• Ensure the creditor team’s timely distribution of Proof of Payment (POP) after payment runs.

Capturing

• Monitor action lists to ensure timely and accurate processing of invoices by the creditors' clerks.
• Assist with any ad hoc capturing requests and queries.

Creditors Age Analysis

• Prepare and review the monthly creditor’s age analysis and reconciliation.
• Follow up with relevant team members (creditors' clerks) on long outstanding items to ensure resolution.

Month End

• Running of Month end HOD reports
• Investigating queries regarding allocations and implementing corrections
• Process journals where required

General Administration

• Provide requested monthly payment forecast reports.
• Ensure efficient recording of expenditures and payments for accurate management accounts.

Relationship Building

• Develop and maintain relationships with all individuals below management level as a trusted advisor.
• Maintain strong working relationships with and have open and transparent communication between all members of the team.
• Develop and maintain relationships with external vendors to ensure service delivery of a high quality.

Management and Leadership

• Supervises own teams performance to ensure daily and monthly accounts payable targets are achieved.
• Gives regular, comprehensive and constructive feedback to their team and provides input into their performance appraisals.
• Proactively seeks feedback from team members and deals constructively with any criticism.
• Adjusts management style to get the best from the individuals within the team.
• Delegates work to team members taking into account their capacity, level of skill and exposure to different types of work and complexity; provides clear instructions and direction, with reasonable deadlines.

Competencies

• Attention to Detail
• Interactive Communication 
• Problem Solving
• Business Perspective
• Financial Systems
• Processes and Technology
• Using Information Technology

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives