Accounts Assistant Payables

Role Overview

You will be a core part of the finance operations team, responsible for keeping the accounts payable cycle accurate, efficient, and fully compliant with internal controls. Day to day, you will process incoming supplier invoices, validate them against supporting documents, route them through automated workflows, and resolve any discrepancies that arise before payment. Your attention to detail directly protects cash flow and strengthens vendor relationships by ensuring that every supplier is paid correctly and on time.

Key Responsibilities

• Examine every supplier invoice for accuracy, completeness, and adherence to company policy before it enters the payment pipeline.
• Cross-check invoices against purchase orders, delivery confirmations, contracts, and other relevant evidence to confirm that goods or services were actually received and correctly priced.
• Submit invoices through the ESKER platform to trigger the proper ERP approval workflow, ensuring each document follows the correct routing path.
• Upload supplier invoices into the Procurement Manager System and synchronize them with ESKER so that all records remain consistent across platforms.
• Investigate and resolve invoice mismatches, missing data, duplicate submissions, and other errors by liaising with internal departments, procurement teams, and external suppliers.
• Proactively chase outstanding approvals and escalate bottlenecks to keep the accounts payable cycle moving without unnecessary delays.
• Maintain strict confidentiality and integrity when handling sensitive financial and supplier information.
• Support the wider finance team with additional accounting and administrative tasks as workflow demands.

Requirements & Qualifications

• A recognized business degree from an accredited institution; a professional certification such as CPA (K), ACCA, or CFA is a strong advantage.
• At least three years of hands-on experience in an accounts payable or similar finance operations role.
• Demonstrated integrity and the ability to handle confidential financial data with discretion.
• Meticulous, organized, and resilient when dealing with high volumes of invoices, tight deadlines, and difficult supplier inquiries.
• Strong analytical and problem-solving skills, with the ability to spot errors and resolve them proactively.
• Excellent written and verbal communication skills for effective follow-up with internal and external stakeholders.
• Solid computer literacy, including proficiency with ERP systems, accounts payable automation tools, and spreadsheet applications.
• Deadline-driven, detail-oriented, and comfortable working both independently and as part of a team.