Driver & Administrative Assistant

Position Title: Driver & Administrative Assistant

Direct Line Reporting: Head of Administration

Industry Sector: Diplomatic Mission / International Organizations

Gross Salary Structure: Competitive Remuneration

Location: Nairobi, Kenya

Role Overview

We are seeking a highly disciplined, discreet, and multi-skilled Driver & Administrative Assistant to join our close-knit administrative team. Your primary objective is to guarantee the safe, punctual, and highly secure transport of diplomatic officials and authorized passengers while managing critical clerical front-office pipelines. This position uniquely bridges executive field logistics with institutional administration; you will alternate between defensive road navigation, preventative vehicle upkeep, and frontline reception coverage. The role demands an adaptable professional with high-level personal integrity and a polished command of the English language who can remain efficient under demanding workloads and strict diplomatic protocols.

Core Competencies

Diplomatic Chauffeur Services & Fleet Care

• Transport embassy officials, VIP dignitaries, and authorized global passengers safely to official meetings, field missions, and cross-county locations.
• Execute advanced vehicle inspection checklists daily, managing oil balances, tire pressures, brake fluids, and immediate body cleaning paths.
• Maintain complete logbooks, precisely documenting mileage points, fuel replenishment transactions, and mechanical repair updates.
• Adhere strictly to national traffic guidelines, defensive driving principles, and special embassy security protective protocols.

Reception Support & Clerical Administration

• Manage the central telephone switchboard, answering institutional public inquiries and redirecting incoming traffic to relevant sections.
• Welcome and screen visiting delegates, validation partners, and visa candidates professionally before granting access.
• Sort, track, and distribute physical diplomatic pouches, incoming corporate mail packets, and internal departmental briefs.
• Input data, update registries, and compile administrative reports using Microsoft Office tools (Word, Excel, PowerPoint).

Errands Logistics & Operational Flexibility

• Conduct official errands across government offices, banking houses, and corporate supplier locations to collect or deliver documents.
• Collaborate closely within a rotating four-person driver cluster to support evening functions, weekend operations, and emergency missions.
• Assist administrative units during logistics bottlenecks, managing meeting room preparations, office asset moves, and store inventories.

Skills & Experience Required

Minimum Entry Criteria

• Academic Foundation: Minimum of an O-Level Certificate or Kenya Certificate of Secondary Education (KCSE) qualification.
• Driving Longevity: Minimum of 5 years of verified accident-free driving experience navigating complex city networks inside Nairobi and rugged routes across Kenya.
• Credentials: Valid, clean driving license coupled with a current, valid Certificate of Good Conduct.
• Tactical Abilities: Documented certifications in defensive and evasive driving techniques alongside practical experience running office reception setups.
• Linguistic Fluency: Elite command of both written and spoken English and Swahili languages.

Preferred Assets

• Diplomatic Background: Previous operational experience working within international organizations, embassies, or United Nations agencies.
• Specialized Fleet Mastery: Documented certifications or practical experience operating armored vehicles is a strong advantage.
• Language Diversity: Spoken fluency in the Somali language is a highly valued asset.
• Academic Advancement: A-Level Certificate or higher tertiary qualifications.

Employee Rewards

• Comprehensive Health Security: Access to premium medical insurance cover (with family eligibility fully activated upon clearing probation).
• Long-Term Protection: Access to structured corporate pension benefits following 5 years of continuous service.
• Work-Life Balance: Enjoy 28 days of fully paid annual leave to rest and regenerate.
• Wellness Incentives: Take advantage of a dedicated gym allowance program to maintain top physical fitness for field operations.

Way to Apply

Please send your CV and 1-page Cover Letter for the Driver & Administrative Assistant role. Ensure the exact job title is indicated in your email subject line.