Mission Description                      

• Vessel Operations Management
• Coordinate inward and outward vessel clearance with port authorities.
• Attend vessel boarding for arrival and departure formalities.
• Ensure timely submission and processing of vessel documentation.
• Monitor vessel operations including loading and discharge activities.
• Port & Regulatory Compliance
• Liaise with port authorities, customs, immigration, port health, and marine authorities.
• Ensure compliance with all port regulations and statutory requirements.
• Manage vessel clearance documentation and obtain sailing clearance.
• Stakeholder Coordination
• Maintain communication with principals, vessel masters, ship owners, and charterers.
• Coordinate service providers including stevedores, ship chandlers, bunkering suppliers, and transport providers.
• Support crew change logistics and vessel husbandry services.
• Operational Reporting
• Prepare Daily Vessel Movement Reports (DMR).
• Prepare Statements of Facts (SOF) and discharge/loading reports.
• Track cargo discrepancies including short or excess landings.
• Financial & Billing Coordination
• Request marine and port charges from port authorities.
• Follow up on port invoices and coordinate payment processing.
• Ensure proper documentation of operational expenses for disbursement accounts.
• Cargo Operations Monitoring
• Supervise cargo discharge and loading operations.
• Coordinate with forwarders and transporters during cargo handling.
• Monitor cargo condition to minimize loss or damage.
• Safety & Compliance
• Ensure compliance with company QHSE standards.
• Enforce safe operational practices during vessel and port operations.
• Report operational incidents or safety risks.

Qualifications

• Diploma in Shipping or Maritime Operations
• Minimum 2–3 years' experience in shipping agency, port operations, or maritime logistics.
• Experience working with port authorities and vessel operations.
• Knowledge of port tariffs, vessel clearance procedures, and cargo operations.