Posted:2 hours ago
By:Hiring Kenya
Company Details
Industry:
Education Management
Description:
Nova Pioneer Education Group is a Pan-African independent school network offering preschool through secondary education for students from ages 3 through 19. We prepare the next generation of leaders and innovators through world-class teaching methods with an emphasis on 21st century skills. We established Nova Pioneer because we believe education should prepare young people to create their future, not just work in it. Nova Pioneer is a launchpad where ambitious young Africans can begin to shape a better future for the continent and the world. We began by asking ourselves the question, "What capabilities will young people need to succeed in and shape the future that they will encounter, and what approaches to education will best develop those capabilities?” All of our founders have extensive backgrounds in education at top institutions across the globe, having studied at universities such as Harvard and Stanford and led education programs for McKinsey and Co., the African Leadership Academy, and top school networks in the US (Excel Academies). Yet at Nova Pioneer we believe that you never stop learning. So we visited and studied leading schools spanning from Singapore to Peru, and the United States to the United Kingdom. We connected with leaders of the cutting-edge education research, and leading thinkers on 21st Century Learning such as Sir Ken Robinson and teachers and atelieristas from Reggio Emilia, the leading global early education model, to name a few. We launched our first school in South Africa in 2014, with the aim of incorporating the best education models in the world, while keeping it as affordable as possible. We’ve since expanded within South Africa, and to Kenya as well - with our first Kenyan school launching in 2015. In all of our schools, we bring in and train top educators to deliver educational excellence in an environment that nurtures our students to uncover their potential and blaze trails in the world beyond our school walls.
Job Description
Job Purpose
Under the guidance of the General Manager- Finance, the Procurement Manager is responsible for the effective delivery of procurement services to the company and ensuring the department is synchronized to meet the organizations needs
KEY ROLES AND RESPONSIBILITIES
- Manage stock levels and identify purchasing needs in coordination with the Assistant Purchasing Manager and procurement assistant and the stores department
- Research potential vendors
- Track orders and ensure timely delivery in coordination with the department and supplier.
- Ensure continuous update of internal databases with order details (dates, vendors, quantities, discounts etc)
- Evaluate offers from vendors and submit proposals for final approval
- Manage the administrative process throughout the duration of the preparation of the all documentation until the award of the work
- Follow up with suppliers, as needed, to confirm or change orders
- Liaise with warehouse staff to ensure all products arrive in good condition
- Ensure all procurement related KPI’S, practices and policies are adhered to and compliance by the whole department
- Researching pricing obtaining quotes locally on low value items and submit proposal for approval
- Coordinate with users and make sure the right materials needed are properly specified in the requisitions. Find out the sample of material to be purchased if necessary
- Strategic management of procurement activities in line with the KDL Strategic Plan
- Perform other duties related field as assigned
KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED
Qualifications:
A degree in business administration/supply chain management, procurement or its equivalent must have registered with the Kenya Institute of Supplies Management (KISM)
Experience: Minimum 5 years in a busy procurement environment
Skills & Knowledge:
- Client handling & conflict resolution
- Effective quotation sourcing
- Excellent communication skills (interdepartmental and external)
- Microsoft Office
- Email etiquette
- Extensive knowledge of procurement & purchasing principles
- Leadership
- Team organization
- Critical thinking/analysis skills
- Document preparation
KEY PERFORMANCE INDICATORS
- Zero stock outs
- Timely completion of LPOs and POs
- Purchase order cycle time
- Document accuracy
- Purchase order accuracy (Both local and foreign)
- Supplier relationship management
- Quality of purchased product or service at the most competitive prices
- Department efficiency by strictly enforcing/ adhering to the laid down procurement procedures/ policy.
COMMUNICATION AND WORKING RELATIONSHIPS.
- General Manager- Finance
- Assistant Purchasing Manager
- Procurement Assistant
PERSONNAL ATTRIBUTES
- Able to uphold and respect procurement ethics and to conduct activities with integrity
- A team player who demonstrates patience, flexibility and honesty
- Highly developed communication, presentation and interpersonal skills
- Ability work with fast-paced team environment & react to urgent situations
- A self-starter/well organized individual, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines set
- Ability to listen & follow instructions/guidance
- Ability to communicate effectively with suppliers to ensure timely order/service management of approved works/services
- Strong leadership skills to steward the department to meet the organizations need
- A proactive individual who makes use of their critical thinking to articulate potential issues and initiates dialogue for effective problem solving
Salary: Discuss During Interview
Education: Diploma
Employment Type: Full Time
