DUTIES AND RESPONSIBILITIES

Administrative & PA Support

• Provide comprehensive personal and administrative support to the General Manager.
• Manage the General Manager’s schedule, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and minutes of meetings.
• Handle confidential documents and sensitive information with discretion.
• Act as the primary point of contact between the General Manager and internal/external stakeholders.
• Follow up on tasks, deadlines, and action points on behalf of the General Manager.

Accounting & Financial Support

• Perform basic to intermediate accounting functions.
• Assist in preparing financial records, reports, and reconciliations.
• Handle invoicing, payments, petty cash management, and expense tracking.
• Support preparation and filing of statutory returns including
• Ensure statutory compliance deadlines are met accurately and on time.

Statutory & Compliance Management

• Maintain up-to-date records of all statutory filings and compliance documents.
• Liaise with relevant government agencies and regulatory bodies.
• Monitor changes in statutory requirements and advise management accordingly.
• Maintain organized records for audits and inspections.

Office Administration & Management

• Oversee general office operations and administration.
• Ensure efficient filing systems (physical and digital) are maintained.
• Coordinate procurement of office supplies and manage inventory.
• Support HR administrative functions such as staff records and attendance tracking.
• Ensure smooth day-to-day office operations.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree in any field
• CPA II (Certified Public Accountant – Part II) minimum.
• Proficiency in English and Kiswahili (spoken and written).
• Minimum five (5) years’ experience as a Personal Assistant or Administrative Assistant
• With proven experience in accounting and statutory filing.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• High level of integrity, trustworthiness, and reliability.
• Ability to work independently with minimal supervision.