Role Purpose

• The HR Assistant will provide administrative and operational support to the Human Resources function, ensuring efficient HR processes, accurate employee records, and compliance with labor laws and internal policies within a school environment.

Job Description

HR Administration

• Maintain accurate and up-to-date employee records, personnel files, and HR databases
• Prepare HR documentation including employment contracts, letters, confirmations, and certificates
• Manage staff attendance, leave records, and time-off schedules

Recruitment & Onboarding

• Support recruitment processes including job postings, shortlisting coordination, and interview scheduling
• Assist with onboarding and induction of new staff
• Ensure all pre-employment documentation is completed and filed

Payroll & Benefits Support

• Prepare and submit payroll inputs such as attendance, leave, overtime, and deductions
• Support payroll processing and respond to payroll-related queries
• Assist with statutory compliance including NSSF, NHIF/SHA, PAYE, and other deductions

Employee Relations

• Support handling of employee queries and HR correspondence
• Assist in disciplinary processes by preparing documentation and scheduling hearings
• Promote adherence to HR policies and staff code of conduct

Compliance & Reporting

• Ensure compliance with Kenyan labour laws and internal HR policies
• Support HR audits and inspections
• Prepare HR reports as required

General HR Support

• Coordinate staff training and development activities
• Support staff welfare initiatives
• Perform any other HR-related duties as assigned

Job Requirements

• Diploma or Bachelor’s degree in Human Resource Management, Business Administration, or a related field
• At least 1–2 years’ HR experience (experience in a school or education environment is an added advantage)
• Knowledge of Kenyan labour laws and HR best practices
• Proficiency in MS Office applications