We are seeking an experienced and proactive Human Resource Officer to build and manage HR systems as our organization scales. Currently a team of 12, we expect to double in size next year. The ideal candidate will design a proper organogram, ensure compliance with Kenyan labor laws, develop HR policies, advise on salary structures, and lead onboarding and employee engagement. Prior experience in a startup or fast-growing company is highly desirable.

Key Responsibilities

HR Strategy & Structure

• Develop and maintain an organizational structure and organogram aligned with growth plans.
• Advise management on workforce planning and talent acquisition strategies.

Compliance & Policy Development

• Ensure full compliance with Kenyan labor laws and statutory requirements (NSSF, NHIF, PAYE, leave policies).
• Draft and implement HR policies, employee handbook, and disciplinary procedures.

Compensation & Benefits

• Advise on competitive salary scales and annual increments based on market benchmarks.
• Manage payroll coordination and statutory deductions.

Recruitment & Onboarding

• Lead end-to-end recruitment for new hires and interns.
• Design and execute onboarding programs for smooth integration.

Performance Management & Employee Relations

• Support managers in setting KPIs and conducting appraisals.
• Serve as the first point of contact for HR queries.
• Work with management to build and grow a “people First” work culture.

Training & Development

• Identify training needs and coordinate learning programs.

HR Administration

• Maintain accurate employee records and HR documentation.
• Prepare HR reports for management review.

Additional Responsibilities

Platform Workforce Management:

• Develop policies and frameworks for engaging freelance biomedical engineers through our platform (similar to ride-hailing models).
• Ensure compliance with Kenyan labor laws for non-traditional work arrangements.

Field Deployment Compliance:

• Create onboarding processes for biomedical engineers placed in facilities, including credential checks, health/safety compliance, and performance monitoring.
• Implement verification systems for qualifications and background checks.

Platform Integration:

• Advise on HR processes for managing remote and field biomedical staff via digital platforms.
• Support integration of HRIS tools for tracking gig-style workforce.

Risk & Safety Management:

• Ensure insurance, liability coverage, and occupational health standards for deployed biomedical engineers.

Qualifications & Experience

• Diploma or Degree in Human Resource Management or related field.
• Certification: Minimum IHRM membership or recognized HR certification.
• Minimum 2 years of HR experience, preferably in a startup or SME environment.
• Strong knowledge of Kenyan labor laws and HR best practices.
• Familiarity with HR software and MS Office too