Key Responsibilities

• Maintain an updated calendar of project deliverables, milestones, donor reports, and technical submissions.
• Support project leads in tracking progress against work plans/deliverables, and coordinating activities across scientific, support, and administrative teams to ensure timely implementation
• Assist in preparing and consolidating technical reports, dashboards, and key program documentation.
• Maintain regular communication with partners and collaborators, ensuring consistency of information and timely updates.
• In liaison with PDAU, coordinate project startup and closure processes in compliance with IITA and donor guidelines.
• Support the Program Manager (PM) in filing and archiving the program data into respective IITA databases.
• Contribute to monitoring, evaluation, documentation of results, lessons learned, and process improvements.
• Support preparation of project budgets, financial forecasts, monitoring of expenditure including highlighting variances requiring corrective action
• Assist the Project Manager to review and consolidate financial reports to ensure accuracy and compliance with donor and institutional guidelines.
• Maintain organized financial records and support audit requirements
• Coordinate with Project Development & Administrative Unit (PDAU) and Finance teams during proposal development, budgeting, and management of sub-agreements.

Requirements

• Bachelor’s degree in project management, business administration, or a related field
• 2 years of experience with Bachelors or 5 years’ experience with Diploma
• Experience in project or program management, preferably within research, or donor-funded environments
• Demonstrated experience in accounting
• Effective administrative skills 
• Effective communication and writing skills
• Experience in facilitating teamwork and collaboration across multiple functions
• Experience working in an international organization