The Opportunity:

The Procurement Manager is responsible for overseeing and coordinating procurement activities to ensure timely, cost-effective, and compliant acquisition of goods and services. The role involves supervising procurement processes, supporting policy implementation, and contributing to process improvements, while upholding ethical standards and organizational policies.

Roles and Responsibilities:

Procurement planning and Execution (45%)

• Carry out and supervise routine procurement activities in line with approved procedures.
• Review and approve purchase requisitions and orders within delegated authority.
• Oversee supplier selection and quotation processes.
• Negotiate pricing and delivery terms within set guidelines.
• Resolve supply discrepancies.
• Ensure all procurement actions are properly documented and compliant.
• Receive supplier invoices, review then against corresponding documentation for accuracy and completeness.

Policies, Processes, Procedures (15%)

• Apply existing procurement policies and procedures and identify opportunities for process improvement and recommend changes to enhance efficiency and compliance.
• Ensure all procurement actions comply with donor and organizational requirements.
• Review required documentation for each procurement.
• Support the issuance and reconciliation of purchase orders.
• Maintain compliance with ERP workflows.

Supplier contract and relationship management (15%)

• Monitor supplier performance and address issues or escalate as needed.
• Participate in contract negotiations within established guidance.
• Oversee the implementation of procurement contracts.
• Maintain preferred vendor lists and service provider databases.

Reporting, Training & capacity building (15%)

• Ensure procurement records are accurate including in the ERP.
• Prepare regular procurement reports for management.
• Support training and orientation of staff on procurement procedures.
• Promote awareness of procurement policies and ethical standards.

Other (10%)

• Provide advice on critical procurement issues and recommend solutions.
• Provide support to procurement committees as necessary.
• Engage with auditors and compliance teams to identify risks and strengthen procurement controls.
• Assist with special projects or assignments as advised by senior management.

Qualifications and Competencies:

Essential Qualifications, Experience & Attributes:

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Professional Certifications /Qualification: CIPS or CPSM beneficial but not essential.
• A minimum of 4 years relevant experience.
• Proficient in ERP systems integrated with supply chain and procurement functions.
• Financial acumen towards Procurement.
• Experience working within international non-profits with multiple projects across multiple geographies.
• Ability to maintain and build professional relationships internally and externally; Communicate effectively both orally and in writing with staff and people from diverse cultures and backgrounds.
• Demonstrated experience in managing high-value procurement both under restricted and unrestricted grants.
• Strong Supply chain issues and how they link with organizational strategy.
• Strong management orientation and high levels of integrity.
• Ability to develop and interpret procedures.
• Strong negotiating, facilitating, managerial and influencing skills.
• Demonstrated collaboration & team-building skills.
• Strong analytical skills.
• Ready to take initiative and willing to work under pressure and exhibit a high level of flexibility.
• Hold a high level of integrity and honesty, self-motivated, confident, and able to work independently.
• Committed to LG Vision, Mission, and Core values.