Job Description

Financial Planning, Reporting and Analysis       

• Assume overall leadership of the day-to-day financial operations of the company including financial reporting, planning and analysis, accounting, financial policy development and budgeting.
• Manage all accounting transactions and ensure timely posting of all transactions. Review and approve correctness of monthly bank reconciliations. Ensure bank reconciling items are followed up and resolved.
• Review and approve all supplier’s reconciliations. Ensure creditors reconciling items are followed up and resolved. Review and approve all debtor’s reconciliation. Ensure debtors reconciling items are followed up and resolved.
• Review of correctness of all the payments before authorization by the Director. Identify and rectify any discrepancies or errors in financial statements as approved by management
• Review and ensure up to date and correct Ledgers. Review accounts payables and receivables reconciliation. Handle monthly, quarterly and annual closings and support audit
• Reconciliation of Tax and other Statutory obligations i.e., internal ledger vs iTax, and Tax planning. Ensure submission of KRA returns are done by due dates. Ensure that monthly sales are in agreement with VAT returns (ITAX)
• Review monthly payroll processing. Ensure salaries per accounts on monthly basis are in agreement with PAYE Returns (ITAX)
• Internal Controls: Evaluate business operations to ascertain adherence to procedure and recommend solutions to close any gaps found. Prepare financial statements in time; produce monthly balance sheets and profit/loss statements. Ensure tax compliance.
• Ensure conformance to financial reporting and procedural standard. Analyse business operations, trends, costs, revenues and financial commitments with a view to maximize opportunities. Maintain financial record-keeping, accounting and reporting
• Ensure all balance sheet items are analysed. Ensure that all profit and loss items are analysed and are in line with the budget figures. Developing financial management mechanisms that minimise financial risk and overseeing internal control systems
• Oversee annual audit and ensure that effective internal controls are in place and reporting is in compliance with Kenyan Law.
• Preparing budgets, Monitor ongoing financial performance against company growth objectives and initiate appropriate actions. Maintain and manage the Asset list ensuring resource productivity optimization. Monitoring and resolution of clients’ queries
• Mentor, train and lead the finance team
• Producing accurate management financial reports by 10th of the following month. Report to the Management on the financial performance of the company and analytical review. Ensure conformance to financial reporting and procedural standards.
• Timely production of year end accounts for audit purposes by end of January of the following year. Ensure action is taken on recommendations contained in the audit management letter.
• Carry out any other tasks as may be assigned by the management

Administration Management and Risk Management

• Establish administration policies and procedures. Oversee special projects by organizing and coordinating information and requirements; planning, arranging and meeting schedules, as well as monitor results.
• Conduct on a periodic basis Risk Assessment for the business and prepare updated Risk Matrix as may be required. Ensure Business Compliance and Corporate Governance. Keeping abreast of changes in financial regulations and legislation