• They seek to hire an Project Admin who will provide comprehensive support across project, office, finance and marketing functions.The ideal candidate will assist in preparing and submitting proposals, coordinate project tasks like reports and documentation and ensure efficient office operations including supply management and liaison with third-party providers

Key Responsibilities:

Project & Proposal Support

• Assist in preparing and submitting proposals aligned with RFP guidelines
• Coordinate proposal content with internal team members
• Support architectural project tasks (reports, presentations, documentation)

Office & Operations Management

• Maintain office supplies, receive deliveries, and manage a clean, organized workspace
• Coordinate with third-party providers (e.g. IT, tax consultants, ISO auditors)
• Track licenses, insurance, permits, and renewals

Finance & Record Keeping

• Assist with invoicing, expense tracking, and basic bookkeeping
• Maintain accurate filing systems for projects and internal operations

Communication & Client Support

• Answer phone calls and emails professionally
• Act as liaison for clients and internal staff
• Provide support with client communication and follow-ups

Marketing & Content Creation

• Manage and schedule posts across Instagram, LinkedIn, and Facebook
• Support creation of marketing materials (brochures, presentations, web content)
• Coordinate photo shoots, website updates, and graphic design tasks
• Conduct market research to identify potential clients and business opportunities

Required Specifications: 

• Proven ability to manage diverse responsibilities (projects, office, finance, comms, marketing) and prioritize effectively in a dynamic environment.
• Previous experience working in the Architecture; Engineering; Construction industry would be considered an asset
• Advanced proficiency in Microsoft Office (Word, Excel, Power Point) ; Adobe Suite (InDesign, Photoshop).
• Excellent written and verbal communication skills are essential for interacting with clients, colleagues, and vendors.
• The ability to manage multiple tasks, prioritize effectively, and maintain organized records is crucial.
• Excellent customer service is essential for building positive relationships with clients.
• Understanding of basic marketing principles, social media management, and content creation is beneficial.