Join Our Team as an HR Assistant

Location: Nairobi, Kenya

Industry: Manufacturing

Category: Human Resource

Employment Type: Full-time

Salary: Kshs. 50,000 - Kshs. 100,000

Job Overview

Brites Management Services is seeking a diligent and motivated HR Assistant to join our dynamic team in Nairobi, Kenya. The ideal candidate will support the HR department in ensuring smooth and efficient business operations.

Key Responsibilities

• Assist with day-to-day operations of the HR functions and duties.
• Provide clerical and administrative support to Human Resources executives.
• Compile and update employee records (hard and soft copies).
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc.).
• Coordinate HR projects (meetings, training, surveys, etc.) and take minutes.
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.).
• Properly handle complaints and grievance procedures.
• Coordinate communication with candidates and schedule interviews.
• Conduct initial orientation to newly hired employees.

Recruitment Support

• Assist in managing the recruitment process, from job postings and interview scheduling to conducting initial screening.
• Screen resumes and applications to identify qualified candidates.
• Schedule interviews and coordinate communication between candidates and hiring managers.

Onboarding and Orientation

• Facilitate the onboarding process for new hires, including preparing orientation materials and conducting initial training sessions.
• Ensure all necessary documentation is completed and filed appropriately.

Employee Records Management

• Maintain and update daily employee attendance records in the HR database.
• Update employees' leave days daily.
• Ensure compliance with data protection regulations and confidentiality standards.
• Assist in tracking disciplinary issues and ensure all supporting forms are filled out and filed correctly.

HR Administration

• Address staff grievances and assist management in conducting HR tasks in the HR Manager’s absence.
• Assist in the preparation of HR reports and presentations whenever required.
• Organise and coordinate staff meetings and training.
• Support the HR department in organising employee engagement activities and training sessions.
• Respond timely to employee inquiries and inform the HR Manager of any urgent issues.

Compliance and Policy Implementation

• Help ensure compliance with labour laws and company policies.
• Assist in following up on health and safety compliance issues.

General Support

• Provide administrative support to the HR department as needed.
• Assist in maintaining a positive workplace culture through effective communication and support.

Requirements

• Diploma in Human Resources or related field.
• Proven experience in a similar role is an advantage.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite and HR software.
• Ability to handle data with confidentiality.
• At least 5 years experience in a busy HR environment and a minimum of 2years in a Manufacturing industry
• Extensive knowledge of Kenyan Labour Laws, Standards and best practices
• Strong interpersonal skills and the ability to work collaboratively in a team environment

Perks and Benefits

• Competitive salary package within the range of Kshs. 50,000 - Kshs. 100,000.
• Opportunities for professional development and growth.
• Friendly and supportive work environment.
• Access to our comprehensive employee wellness programs.

We are looking for someone who is eager to contribute to the success of our team and grow within the organization. If you meet the above requirements and are excited about this opportunity, we would love to hear from you!