ACCOUNTABILITIES

• CEO Agenda and Engagement Planning
• Act as a strategic gatekeeper for the CEO’s calendar, working closely with the Senior Executive Assistant to ensure time is aligned with priorities, rhythms are maintained, and follow-up is built in.
• Think ahead on upcoming engagements and visits, proactively proposing relevant readings, political context, and angles to guide the CEO’s positioning.
• Support the Chief of Staff in planning the CEO’s overall engagement strategy, and lead on coordinating the logistics, preparation, and delivery of individual engagements.
• Stakeholder Coordination
• Manage and prepare documentation for the CEO for high-level meetings with senior stakeholders, partners, and leadership meetings.
• Attend key CEO meetings and events to capture commitments, key messages, and follow-up actions.
• Coordinate the delivery of agreed outcomes and ensure timely follow-up on commitments.
• Work with the Senior Executive Assistant to schedule follow-ups and ensure actions are reflected in the CEO’s calendar rhythm.
• Briefing and Decision Support
• Prepare high-quality briefing notes and talking points for the CEO’s internal and external engagements.
• Coordinate timely inputs from global and regional teams to inform meetings and speaking engagements.
• Conduct rapid desk research and synthesise key insights on emerging issues or CEO requests.
• 3. Executive Office Coordination and Action Tracking
• Track CEO action points and ensure timely follow-up with clear ownership and deadlines.
• Monitor coordination needs and suggest improvements to Executive Office systems and workflows.
• Act on priorities emerging from weekly CEO–Leadership Team check-ins, as directed by the Chief of Staff.
• Ensure the CEO is equipped with relevant context and materials ahead of key leadership engagements.
• Strategic Internal Contribution
• Contribute to the development of internal materials such as Board reports, dashboards, and performance summaries.
• Coordinate input and data collection for key deliverables linked to CEO priorities.
• Assist the Chief of Staff in mobilising support around urgent priorities or time-sensitive workstreams.
• Event and Travel Facilitation
• Support on-site logistics and documentation for CEO visits and key events, as appropriate and possible under travel austerity measures. Coordinate closely with the Senior Executive Assistant and local teams.
• Liaise with external partners, donors, and youth representatives as needed during travel and engagements.
• Ensure post-visit actions and follow-up communications are delivered promptly and accurately.
• (Other duties may be required as assigned by the Chief of Staff or CEO.)

KEY RELATIONSHIPS

• CEO: Works in close daily alignment with the CEO, supporting priority meetings, engagements and follow-up. Operates with discretion, trust, and responsiveness to the CEO’s immediate needs.
• Chief of Staff: Line manager for the role. Provides strategic direction, prioritisation, and oversight.
• Senior Executive Assistant: Works in close collaboration to ensure logistical, scheduling, and administrative needs are aligned and well-coordinated.
• Senior Writer: Coordinates on inputs needed for CEO speeches and communications; ensures briefings are aligned with messaging.
• Executive Office team: Collaborates with project, communication, and coordination staff to deliver cross-cutting CEO priorities.
• Wider Leadership and Global Functions: Liaises to gather insights, briefing material, and monitor follow-up on action items. Builds strong working relationships across functions, especially with influencing, partnerships, and governance teams, to ensure the CEO’s agenda is informed and supported.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

• Essential
• Relevant experience in a senior coordination, policy, or executive support role.
• Experience in international development, humanitarian affairs, or global governance.
• Proven ability to operate in a high-pressure, front-office environment with discretion, diplomacy, and professionalism.
• Strong skills in written communication, briefing development, and synthesising complex content for executive audiences.
• Experience working in a complex, multicultural, global organisation or intergovernmental body.
• Ability to manage multiple priorities with tight deadlines and excellent attention to detail.
• Strong interpersonal skills with the ability to liaise effectively with senior leaders and external partners.