Posted:1 hour ago
By:Hiring Kenya
Company Details
Industry:
Non-Profit Organization Management
Description:
Médecins sans frontières (MSF) or Doctors Without Borders, is an international humanitarian-aid non-governmental organization (NGO) and Nobel Peace Prize laureate, best known for its projects in war-torn regions and developing countries facing endemic diseases. It was founded in France in response to the Biafran War. The organization is known in most of the world by its localized name or simply as MSF; in Canada and the United States the name Doctors Without Borders is commonly used. In 2015 over 30,000, mostly local, doctors, nurses and other medical professionals, logistical experts, water and sanitation engineers and administrators provided medical aid in over 70 countries. These doctors and nurses decided to volunteer their time to solve issues of world health. Private donors provide about 90% of the organization's funding, while corporate donations provide the rest, giving MSF an annual budget of approximately US$750 million.
Job Description
OBJECTIVE OF THE POSITION
To contribute to the smooth administrative, logistical, and organisational functioning of the IOHRC’s portfolio and the Humanitarian Representation Team (HRT), ensuring efficient support.
PLACE IN THE ORGANISATION
The Administrative Assistant reports directly to the International Operations and Humanitarian Representation Coordinator (IOHRC).
KEY RESPONSIBILITIES
- Administrative Support to the IOHRC: Ensure the effective administrative coordination and information management of the IOHRC’s portfolio by serving as the primary point of contact, overseeing communications (including email monitoring), managing the IOHRC’s calendar and meeting agendas, and organizing internal communication channels for the IOHRC and HRT to facilitate smooth operational functioning.
- Logistical and Organisational Coordination for the IOHRC
- Financial and General Administrative Support
- Administrative Support for the HRT Information and Knowledge Management (IKM): Support the management of the HRT digital workspace (SharePoint, Teams, etc.), contribute to maintaining structured and accessible filing systems, ensure the accuracy and quality of the HRT Engagement Tracker database through review and follow-up, and provide administrative support for the organization of HRT Secretariat and Network meetings, including regular and ad-hoc sessions.
Job Requirements
Experience
- Proven experience as an Administrative Assistant or in a similar role.
- Experience within an international organisation, MSF and/or NGO or complex multicultural environment is highly desirable.
- Experience supporting senior leadership.
Skills and Competencies
- Excellent organisational and prioritisation skills.
- Strong ability to manage multiple tasks simultaneously in a dynamic environment.
- Excellent written and verbal communication skills in English.
- Proficiency on use of AI tools and in Microsoft Office Suite (Teams, SharePoint, Word, Excel, PowerPoint).
- Capacity to quickly learn and become efficient in other Microsoft 365 apps (i.e. Lists, OneNote, Forms, Bookings) or integrated in Microsoft 365 (i.e. Asana).
- Ability to work both independently and collaboratively in a multicultural setting.
- High level of discretion and ability to handle sensitive information.
- Proactive mindset with strong anticipation skills.
Personal Attributes
- Flexible, rigorous and detail-oriented.
- Comfortable operating in a strategic and politically sensitive environment.
- Strong interpersonal skills and diplomacy.
- Commitment to MSF’s mission and principles.
Salary: Not specified
Otherpay: Benefits
Education: Diploma
Employment Type: Full Time
