DUTIES AND RESPONSIBILITIES

Daily Accounting Entries and Bookkeeping

• Accurately record all daily financial transactions in Microsoft Dynamics Navision, ensuring that all entries are complete and error-free.
• Maintain the general ledger by posting journal entries, including accruals, prepayments, and other adjusting entries as required.
• Review and verify accounting data for accuracy and completeness before posting.
• Ensure all accounting entries comply with company policies and accounting standards.

Account Reconciliation

• Perform regular reconciliations of bank accounts, supplier statements, and customer accounts to ensure all records are accurate and up to date.
• Investigate and resolve discrepancies or irregularities in reconciliations, escalating issues to senior accountants or management as necessary.
• Monitor and maintain an aging schedule for accounts receivable and payable, following up on overdue accounts to ensure timely payments and collections.

Management Reporting

• Prepare and compile monthly financial statements and management reports, including profit and loss accounts, balance sheets, and cash flow statements.
• Assist in analyzing financial data to identify trends, variances, and opportunities for cost savings or efficiency improvements.
• Support senior finance staff in budgeting, forecasting, and financial planning activities.

Accounts Payable and Receivable Management

• Manage supplier invoices and process payments accurately and timely, ensuring compliance with payment terms.
• Issue and track customer invoices, follow up on overdue payments, and maintain records of all transactions in the accounting system.
• Liaise with vendors and customers to resolve billing queries or payment issues efficiently.

Compliance and Statutory Requirements

• Ensure all financial operations comply with statutory regulations, including VAT filings, withholding tax, and other relevant tax obligations.
• Maintain up-to-date knowledge of applicable accounting standards, tax laws, and regulations.
• Prepare and submit reports to regulatory bodies as required.

Audit Preparation and Support

• Assist in the preparation and coordination of documentation and schedules required for internal and external audits.
• Provide auditors with explanations and supporting documents as needed during the audit process.
• Implement audit recommendations and ensure corrective actions are taken in a timely manner.

Financial Controls and Process Improvement

• Help maintain and improve internal controls to safeguard company assets and ensure the integrity of financial data.
• Participate in the development and review of accounting policies and procedures to improve efficiency and compliance.
• Identify opportunities for automation or process improvements within the accounting function, particularly leveraging features in Microsoft Dynamics Navision.

Team Collaboration and Communication

• Work closely with other departments such as procurement, sales, and operations to ensure smooth financial workflows.
• Provide support and guidance to junior accounting staff or interns, if applicable.
• Communicate effectively with management and colleagues to support financial decision-making.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Degree in Accounting, Finance, or related field
• CPA qualification is an added advantage
• Proven experience working in accounting roles within busy environments.
• Strong proficiency and hands-on experience with Microsoft Dynamics Navision is mandatory
• Good understanding of accounting principles, financial regulations, and statutory compliance