Key Responsibilities

° Update procurement plans and progress on the World Bank STEP system, ensuring data accuracy and timely submissions.

° Track procurement approvals within STEP and escalate any pending actions to the Procurement & Logistics Manager.

° Monitor contract implementation timelines, coordinating with logistics, finance, and technical teams to ensure timely delivery and payments.

° Prepare, compile, and upload all required procurement documentation into STEP, including advertisements, bid evaluation reports, and contract award notices.

° Liaise with the World Bank STEP Help Desk to resolve technical issues and remain informed on new system features.

° Maintain procurement records within STEP to support supervision missions and donor reporting requirements.

° Ensure all procurement processes and documentation meet World Bank compliance requirements, including the use of standard bidding documents and forms.

° Maintain a complete, accurate, and organized procurement filing system (electronic and hard copy) for audit readiness.

° Support suppliers and service providers during bidding, evaluation, and contract management processes in line with World Bank Procurement Regulations.

° Prepare and share regular procurement status reports and dashboard updates for the Project Management Unit (PMU) and World Bank supervision missions.

° Participate in procurement audits, reviews, and post-procurement evaluations, ensuring timely responses to findings.

° Coordinate closely with cross-functional teams (finance, logistics, and technical staff) to streamline procurement workflows.

° Uphold confidentiality, transparency, and integrity in all procurement transactions.

° Ensure compliance with organizational procurement ethics standards and World Bank guidelines.

Required Languages - English proficiency

Skills & Competencies

° In-depth knowledge of World Bank Procurement Regulations and international best practices.

° Strong proficiency in using the World Bank STEP platform.

Excellent analytical and reporting skills, with attention to detail.

° Strong coordination, communication, and interpersonal skills for working with internal teams and external stakeholders.

° High proficiency in MS Office applications (Word, Excel, PowerPoint); knowledge of procurement software is an asset.

Fluency in English required.

Qualifications

Qualifications & Experience

° Bachelor’s degree in supply chain management, Procurement, Business Administration, or related field (Master’s degree or professional certification such as CIPS preferred).

° Minimum of 5–7 years of progressive experience in procurement and supply chain management within donor-funded projects.

° Demonstrated experience working with World Bank–funded projects, specifically with STEP.

° Proven experience in preparing and managing procurement documentation (EOIs, RFQs, RFPs, bid evaluation reports, contracts).

° Experience supporting donor audits, post-procurement reviews, and compliance checks.