° The Facilities Manager is responsible for the strategic management, operational efficiency and continuous improvement of the school’s physical environment, ensuring it remains safe, sustainable and conducive to high-quality teaching and learning. The role oversees maintenance, grounds, cleaning, and resources management working proactively to align facilities with internationally best standards.

Specific Responsibilities

° Facilities Management & Maintenance

° Develop, implement, and monitor a comprehensive maintenance plan (preventive, corrective, and predictive).

° Ensure timely repairs and upkeep of all school facilities, equipment, and utilities (classrooms, Offices, labs, boarding houses, kitchen, sports fields, Gym spaces, Auditorium, ICT, Libraries, Multi-purpose halls and common areas).

° Supervise grounds, cleaning, and maintenance teams, setting performance standards and providing coaching.

° Manage service contracts with external providers (repairs, pest control, waste management, etc.) ensuring quality and value for money.

° Health, Safety & Compliance

° Implement and monitor health, safety, fire, and environmental standards in compliance with Kenyan law and international best practice.

° Conduct regular inspections, audits, and risk assessments, ensuring hazards are identified and addressed promptly.

° Lead emergency preparedness planning in consultation with the Security department (fire drills, evacuation procedures, disaster recovery).

° Ensure facilities support safeguarding of children in line with school child protection and safeguarding policies.

° Budgeting & Resource Management

° Prepare and manage the annual facilities budget, monitoring expenditure and identifying cost-saving measures.

° Ensure efficient procurement and usage of supplies, consumables, tools, and equipment.

° Maintain accurate inventory and asset registers for facilities-related resources.

° Sustainability & Innovation

° Drive green initiatives to reduce waste, energy, and water usage, aligning with the school’s commitment to sustainability.

° Research and recommend innovative solutions for energy efficiency, campus design, and resource optimization.

° Leadership & Team Development

° Lead a multi-disciplinary facilities team (maintenance, cleaners, and grounds men).

° Foster a culture of accountability, collaboration, and continuous improvement.

° Identify training needs and support professional development of team members.

° Stakeholder Relations & Communication

° Act as the key liaison between the facilities department and school leadership.

° Provide regular reports on facilities performance, safety and projects.

° Ensure timely response to staff, student, and parent concerns related to facilities.

° Support smooth logistics during school events, trips, and co-curricular activities.

° Strategic Development

° Contribute to long-term campus development planning, including infrastructure upgrades and new projects.

° Participate in planning, design, and supervision of construction and renovation projects.

° Advise management on compliance, sustainability, and best-practice in facilities operations.

Academic Qualifications

° Bachelor’s degree in Facilities Management, Engineering, Architecture, Construction Management, Business Administration, or a related field.

° Professional certifications in facilities management (e.g., FPM, Project Management) will be an added advantage.

° Training in Health, Safety, Security and Environment (HSSE) is desirable.

Experience

° Minimum of 5–7 years’ progressive experience in facilities management, maintenance operations, or estate management, preferably in an educational institution, hospitality sector, or other large multi-facility organization.

° Proven track record of managing multidisciplinary teams (maintenance, security, cleaning, grounds).

° Demonstrated experience in budget preparation and cost control.