Key Responsibilities

Financial Support & Analysis

° Maintain and update financial records in compliance with company policies.

° Assist in financial reporting and transaction tracking as required.

Contract & Compliance Management

° Assist in drafting and reviewing contracts, including NDAs, joint venture agreements, sales agreements, and lease/AMC contracts.

° Track contract renewal timelines and ensure timely follow-ups.

° Maintain a structured database of clients, warranties, AMCs, and lease agreements.

° Coordinate with internal teams to ensure compliance with contract clauses such as support calls, preventive maintenance (PMs), invoicing, and payment terms.

° Share regular updates (weekly/monthly) on contract renewal status.

Procurement & Billing Coordination

° Follow up on procurement requests to ensure timely purchasing and dispatch of client orders.

° Coordinate with support and project teams to track Local Purchase Order (LPO) fulfillment and job card submissions.

° Monitor open LPOs and assist in ensuring proper billing cycles are followed.

° Maintain a monthly report on open LPOs with appropriate follow-up actions.

° Coordinate with the support team to follow up on PMs and ensure accurate AMC billing.

Client & Support Coordination

° Respond to client queries related to contracts and resolve issues promptly.

° Manage and update the BDT system to track contracts, LPOs, warranties, and billing cycles.

° Assist in issuing licenses according to client terms.

° Coordinate SMS bundle recharges for the VMS system, from quote approval to billing.

° Support claim approvals and follow up with accounts payable for staff reimbursements.

° Facilitate creation of new clients in Zoho Desk for task allocation.

° Track project handovers and ensure warranty setups are completed in the system.

° Monitor ongoing Proof of Concept (PoC) activities and follow up with the sales team for closure.

Documentation & Reporting

° Maintain well-organized records of contracts, LPOs, invoices, job cards, and project handovers (both digital and physical).

° Assist with the filing of legal and company documents as needed.

° Prepare reports related to contract renewals, procurement, and financial transactions.

° Perform general administrative duties such as data entry, document filing, and summarizing reports.

° Carry out any additional tasks assigned from time to time.

Qualifications & Experience

° Bachelors degree in Finance, Accounting, Economics, or a related field (required).

° 3 years of relevant experience in Finance, Accounting, Operations, Compliance, or Contract Management (internship experience will be considered).

° Strong written and verbal communication skills.

° Solid analytical and problem-solving abilities.

° Exceptional attention to detail with strong organizational and time management skills.

° Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); familiarity with financial or ERP software is an added advantage.

° High level of accuracy when handling financial data and documentation.

° Professionalism, accountability, and ability to work both independently and within a team.

° Basic understanding of financial principles and contract management processes.