ABOUT THE ROLE

You will:

Facilitate the public relations function of the front office

Provide administrative support to the School Principal

Prepare documents ahead of internal and external meetings as directed by the School Principal (photocopying, binding, filing etc.) 

Prepare documents for internal display on pin-boards or notice boards (brochures, posters, etc.)

Keep custody of the students’ attendance registers and any confidential documents on behalf of the School Principal

Maintain the school’s student roster (termly) and update it as necessary 

Communicate with internal and external stakeholders via telephone, in person and in writing through the drafting of letters, memorandums, reports, and emails

Lead the timely preparation and distribution of the school’s newsletter and parent letters 

Prepare and share regular school updates with the marketing team for posting on social media, etc. 

Facilitate logistical arrangements for weekly, monthly and quarterly meetings

Provide administrative services and take minutes for various meetings 

Assist in managing PTA communications and meetings

Create and maintain filing systems, both electronic and physical

Any other duties as assigned by your line coach. 

ABOUT YOU

Bachelor’s degree/ Diploma in Office Administration/Management 

You have 2-4+ years of experience as an Administrative Assistant, preferably of an established startup, large company or a school

You are experienced or open to learning the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word, Excel, Powerpoint)

You are experienced and proficient in MS Suite with strong writing skills (for office communication) and are skilled in making posters and certificates

You have excellent organizational, planning and time management skills - you are able to handle many moving parts while maintaining high standards of excellence

You demonstrate capacity to analyze complex situations and solve problems

You are a great communicator. You are able to provide a clear and effective written and verbal communication to the leaders and school team

You have an exceptional ability to think strategically and yet you sweat the small stuff—people see you as unusually detail-oriented and conscientious

You have the ability to exercise discretion in handling sensitive matters

You have a flexible and adaptable approach to work

You are proactive and have an enthusiastic approach to work

You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback

You have a desire to further develop your leadership skills and apply them to transform the lives of African youth