Objective:

• The HR Assistant is responsible for supporting the human resources department in various tasks related to employee recruitment, onboarding, payroll, benefits administration, and compliance with labor laws. This role is critical in ensuring that the supermarket maintains a smooth and productive work environment, handling HR-related matters with discretion, efficiency, and professionalism.

Qualifications and Requirements

• Diploma or degree in Human Resource Management, Project Management or a related field.
• 1-2 years of experience in factory staff supervision or a similar role.
• In-depth knowledge of Kenyan labour laws and HR practices.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Strong interpersonal and problem-solving skills.
• Ability to multitask and manage priorities in a fast-paced environment.

Key Responsibilities and Duties

Recruitment and Staffing:

• Assist in the recruitment process, including posting job ads, screening resumes, and scheduling interviews.
• Coordinate job offers and assist with the onboarding process for new hires (including paperwork, orientation, and training schedules).

Employee Records Management:

• Maintain accurate employee records, including personal details, job titles, and compensation data.
• Update employee files with relevant information (such as performance reviews, promotions, or disciplinary actions).

Payroll and Benefits Administration:

• Assist with payroll processing, ensuring that employee hours are logged accurately and payroll is distributed timely.
• Help manage employee benefits, including health insurance, retirement plans, and other perks.

Employee Relations:

• Assist in handling employee queries related to workplace policies, benefits, and other HR matters.
• Address minor employee complaints and escalate issues to the Head of HR when necessary.

Training and Development:

• Assist with organizing training sessions or workshops for employees on topics such as customer service, health & safety, or product knowledge.
• Help track employee training and development progress.

Compliance and Legal Documentation:

• Ensure all employee paperwork is compliant with relevant labor laws, including tax forms, contracts, and non-disclosure agreements.
• Help monitor compliance with health and safety standards within the supermarket.

General HR Support:

• Maintain HR files, handle employee inquiries, and assist with day-to-day HR activities.
• Coordinate employee performance reviews and assist with performance management tasks.

Dateline: 19th September 2025