About the role

This job entails being in charge of the administrative needs of the department. The role requires the specialist to keep track of all tasks handled and ensure that any renewals are done in a timely manner and that timelines for the various projects are maintained.

Duties and Responsibilities

Legal Support

Draft, review, and negotiate contracts, agreements, and other company related legal documents.

Provide legal advice to management and departments on issues relating to company operations, statutory obligations, and contractual matters.

Conduct legal audits to ensure policies, contracts, and processes are compliant with applicable laws and regulations.

Compliance

Plan, coordinate, and conduct compliance audits across departments to assess adherence to internal policies and external regulations.

Develop, implement, and update compliance frameworks and processes.

Provide compliance training and guidance to staff to strengthen awareness and enforcement.

Oversee risk management activities within the compliance function to ensure potential risks are identified, reported, and mitigated.

Vendor Due Diligence & Onboarding

Conduct legal and compliance due diligence on prospective vendors and service providers.

Review and approve vendor onboarding request forms in line with internal compliance and procurement policies.

Ensure vendor relationships comply with legal, regulatory, and ethical standards.

Immigration

Prepare and process work permits, passes and other relevant applications for expatriate staff.

Liaise with government agencies and regulatory bodies on immigration related matters.

Maintain accurate records of permits and ensure renewals are filed on time.

Stakeholder Management

Serve as the primary liaison with external stakeholders including regulators, service providers and external legal counsel.

Build and maintain strong working relationships with stakeholders to ensure smooth communication and compliance with external requirements.

Represent the department in meetings, negotiations, and compliance related engagements.

Administrative & Other Duties

Maintain accurate records of legal, compliance, and regulatory documentation.

Assist in drafting and updating internal policies, procedures and governance documents.

Support the manager and other departments with legal, compliance and administrative tasks as required.

Perform any other duties as may be assigned by the manager.

Undertake any other work as may be assigned by the Manager. 

Qualifications

Bachelor’s degree in Law (LLB) from a recognized institution. Advocate of the High Court of Kenya preferred.

Postgraduate Diploma in Law (KSL) is an added advantage.

At least 1 to 2 years’ experience in legal, compliance, or corporate governance roles.

Sound knowledge of Kenyan laws, regulatory requirements, and corporate governance principles.

Experience in handling immigration matters and liaising with government agencies.

Strong analytical, drafting, and communication skills.

High level of integrity, discretion, and professionalism.

Ability to work independently and manage multiple priorities.

A team player willing to learn.