RESPONSIBILITY 1: capacity building, team management, COORDINATION

Improve skills of officers and managers in complying and implementation of HI polices, rules and regulations

Support and train program and support teams in the following areas: budget management, financial accountability, HR procedures, administrative management, and logistical procedures.

Increase autonomy of HR/Finance/Logistic managers in team management, decision making, and problem solving.

Improve coordination and communication between the head office and sites, and between support services and program teams

Contribute to the development of the Country Programme Strategy to help in identifying and achieving the program’s objectives

Represent the organization in specific meetings, functions, and events as delegated by the Country Director

Support actively local partners and the opening of new bases

RESPONSIBILITY 2: FINANCE

Supervise, control, and verify all financial aspects pertaining to the country program.

Ensure timely and accurate budget preparation and follow-up, budget forecast, donor reporting, audit, partner budget follow-ups, fixed assets based on HI accounting procedures

Support development of budgets for project proposals together with the coordination team.

Supervision of financial reporting to the headquarters and various donors in collaboration with headquarter financial controller.

Supervision of the accounting, financial transactions and overseeing of the operation of bank accounts together with Finance Manager.

Ensure that all staff is well informed about finance deadlines, processes, and compliance.

Supervision of donors and government audits.

RESPONSIBILITY 3: LOGISTICS

Supervise, control and verify all logistical practices as per HI/donors rules and regulations and local legislation– supply chain (procurement planning, purchases, contracts, transport, freight, etc.), fleet management, equipment and stock management, partners respect of procedures, etc.

Ensure that Logistics processes are known and respected by all staff.

Supervise and monitor logistics activity reports (monthly and annually report), all databases and programs, and annual inventories

Ensure the establishment and implementation of supply plans. and ensure it corresponds with annual budget and projects plans.

Supervise the management of the mission equipment (maintenance, documentation, placement, inventory, etc), stocks, vehicles, generators, premises (office, guest houses), domestic and international transport, etc.

Coordinate the purchase process between logistic team, administrative team, and project team.

Supervise an Internal Control system of procurement files

Supervise the compliance of contracts with service requirements

Ensure that logistics procedures are regularly updated, if required

Develop a logistics strategy at program level

RESPONSIBILITY 4: HUMAN RESOURCE and administration

Supervise, control, and verify all HR and administration practices as per HI rules and regulations and local legislation – recruitment, employee follow up, salaries, taxes and training.

Supervise and follow up on the implementation of the main HR regulation documents: terms and conditions of employment for national/expatriate staff, internal regulation, travel policy etc

Ensure that the HR action plan is followed by the HR department

In collaboration with the Deputy Country Director and HR Manager, ensure legal aspects / legal contracts for employees.

Supervise the monitoring for the administrative part related to expatriates (visa process, work permit, etc).

Ensure that national and HI legal aspects are respected within the Programme

Review and validation of MoUs, office and service contracts before it is being signed by Country Director

YOUR PROFILE:

You hold a Bachelor or Master degree in Human Resources management, Finance management, Economics, Logistics or Management

You have 3 years of NGO experience in Finance/HR and Logistics management, within a complex / large scale country programme and in emergency response / humanitarian environments

With a high capacity for analysis and synthesis, you have proven training and local capacity building experience.

You are able to project quickly in an emergency context, manage your stress, and work under pressure.

You are able to handle conflicts, you have strong interpersonal and intercultural skills, with good communication and negotiation skills in English (Arabic is a plus).