Job Description

As an Office Administrator, you will play a crucial role in ensuring the smooth and efficient functioning of our office environment.

You will be responsible for ensuring that the reception area is clean & well maintained, that customers are well attended to as well as to manage procurement of office supplies and management of petty cash.

Administrative Tasks

Promote Username corporate brand by ensuring the office constantly adorns the corporate image.

Coordinate and maintain records for staff office space, phones, company credit cards and office keys.

Manage and dispatch correspondence both internally and externally.

Liaise with various service providers to ensure prompt and reliable service provision.

Set up/arrange meetings, facilities and travel arrangements on behalf of the company as and when required.

Maintain files, materials, information, schedules and legal documents.

Ensure maintenance and compliance of the safety and health measures at the premises.

Ensure that the presentation of the office and the reception area is clean and immaculate at all times.

Oversee all services provided on a regular basis and ensure that all office running related bills are paid on time.

Assist the Human resources and management with internal event planning.

Control human traffic at the front office by efficiently linking visitors to their hosts.

Ensure timely provision of resources to new employees to enable smooth operations of their day to day activities.

Maintain supplies inventory by checking stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies; verifying receipt of supplies.

Offer administrative support and resolve administrative problems and inquiries.

Petty cash management, weekly, monthly and quarterly reconciliation of petty cash.

Facilitate staff onboarding and clearance process for the CBD Office.

Requirements:

Proven experience as an administrative assistant or relevant role.

Proficiency in MS Office (MS Excel and MS Word, in particular).

Excellent time management skills and the ability to prioritize work.

Attention to detail and problem-solving skills.

Excellent written and verbal communication skills.

Strong organizational skills with the ability to multitask.

A Problem-Solving Attitude and a Positive mindset

Preferred Qualifications:

Bachelor’s degree in business administration or related field.

Experience in office management.

Knowledge of basic accounting principles.