To procure in market quality goods and services for the organizations at competitive prices. Fast track purchasing cycle as per the company policy within the agreed timelines.

Key Responsibilities

• Review purchase requests and source for quotations based on approved specs, negotiate and share price comparison for decision making.
• Pre-qualify all in-market/local suppliers in-line with the organization’s prequalification criteria and maintain updated records.
• Receive proforma invoices for imported goods, process purchase orders and apply for IDFs and marine covers.
• Track the supply status of on ongoing orders and regularly update the commercial teams on expected delivery dates.
• Maintain correspondence with the foreign suppliers and forwarding/clearing agents to fast-track receipt of original documents and clearance of imported goods within the port and shipping line free days.
• Track and manage timely handover of port clearance documents & invoices to the finance team for costing and payments.
• Track and report monthly on procurement savings.
• Track and report quarterly of purchase price movements on in-market/local purchases.
• Champion departmental kaizen processes.

Key Results:

• Timely conversion of purchase requisitions to fully approved Pos within 4 working days.
• Weekly supply status report on all open purchase orders.
• Monthly Lead time tracking report.
• Timely submission of original importation invoices to finance for costing-within 24hours from goods receipt.
• Monthly Procurement savings report.

Position Requirements

• Bachelor’s degree, in Purchasing and Supply management, Logistics or Business Administration or related field from an accredited academic institution with three years of relevant professional experience.
• Knowledge of an ERP system will be an added advantage.
• Ability to work with diverse teams as a team player
• Outgoing personality and demonstrated passion for customers
• Strong understanding of the supply chain process
• Problem-solving and analytical skills
• Strong communication skills to interact with vendors, government agencies and other supply chain team members
• Attention to detail and ability to focus on numbers for long periods
• Sound judgment using available data