DUTIES AND RESPONSIBILITIES

Invoice Processing:

• Receive, verify, and process suppliers and vendors invoices in the SAP system.
• Ensure invoices match purchase orders, delivery notes and receipts.
• Identify and resolve discrepancies between invoices and payment terms

Payment Management:

• Prepare and process payment for suppliers and vendors including cheques, electronic

transfers, and other payment methods.

• Ensure payments are made within the agreed terms to maintain good supplier and vendor relationships.
• Perform weekly or monthly payment reconciliations.
• Ensuring payments are made on time to avoid late fees or interruptions in services.

Record Keeping:

• Reconcile accounts payable with the general ledger to ensure accurate financial reporting.
• Maintaining accurate and up-to-date records of all accounts payable transactions.
• Reconciliation of suppliers and vendors statements and resolving discrepancies or disputes related to payments.

Expense Tracking:

• Track and categorize expenses for accurate financial reporting.
• Assist in compiling financial statements related to accounts payable.
• Ensuring that company expenses are recorded correctly and within budget.

Vendor Communication:

• Managing relationships with suppliers and vendors.
• Addressing any payment-related inquiries or concerns from vendors.

Financial Reporting:

• Assisting in the preparation of monthly financial reports related to accounts payable.
• Working with auditors during audits to provide necessary documentation and clarifications.
• Prepare reports and schedules as requested by auditors.

Compliance:

• Ensuring all payments comply with tax regulations, internal controls, and company policies.
• Staying informed about tax laws and accounting best practices.

Cash Flow Management:

• Monitor cash flow to ensure sufficient funds are available to meet payment deadlines.

Cost Management:

• Identify cost-saving opportunities and implement strategies to optimize departmental

processes and reduce expenses.

• Conduct regular cost analysis and budget reviews to ensure cost-effectiveness and

profitability.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree in Accounting, Finance or CPA K
• At least 3-5 years' experience handling full cycle accounts payable in a manufacturing company
• Experience handling full-cycle accounts payable, from receiving invoices to processing payments.
• Proficient in Microsoft Excel and accounting software. (e.g., SAP,) is advantageous.
• Basic knowledge of accounting principles