Industry: Logistics,
Gross Salary: Kshs 150-200k plus other benefits,
Reporting to: C.E.O

Our client is a leading professional in logistics services that design and provide professional logistics services that answers the needs their customers including Air, Road and Sea Freight services, Customs Clearance. They are looking to hire an Executive Assistant who will;

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative assistance to the C.E.O
• Managing schedules, coordinating meetings, and preparing executive presentations.
• Calendar Management: As required, oversee complex calendars for the C.E.O, balancing meetings, travel, and high-priority tasks to ensure optimal time use.
• Communication: Act as the first point of contact for the C.E.O, managing emails, phone calls, and other correspondence; draft, proofread, and distribute communications as required.
• Meeting Coordination: Organise and schedule the Executive Leadership Team,
• Senior Leadership Team, and other internal and external meetings. This includes preparing agendas, compiling briefing materials, and taking detailed minutes.
• Travel Coordination: Arrange and coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Project Management: Assist with special projects, presentations, and reports on behalf of the C.E.O, including cross-functional initiatives that require input from multiple departments.
• Event Planning: Organise events as needed.
• Confidentiality: Handle sensitive information with the utmost privacy and discretion.
• Stakeholder Relations: Build and maintain strong relationships with internal and external
• stakeholders, ensuring seamless communication and collaboration.

Key Qualifications

• A bachelor’s degree or equivalent experience
• Experience: Significant experience in an Executive Assistant role supporting C-suite executives.
• Technology Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google, experience with scheduling/calendar tools, and familiarity with video conferencing platforms (e.g., Zoom, Google, Teams).
• Organisational Skills: Exceptional organisational and time-management skills, with the ability to handle multiple tasks and prioritise effectively in a fast-paced environment.
• Communication: Excellent verbal and written communication skills; strong attention to detail in drafting minutes, emails, reports, and presentations.
• Confident and comfortable when talking with Executives and individuals at all levels of an organisation, internally and externally.
• Proven ability to develop solid working relationships, including understanding the dynamics necessary to work efficiently and effectively within a global organisation.
• Problem-Solving: Demonstrated ability to anticipate needs, think critically, and offer solutions proactively.
• Excellent commination skills.
• Someone who is able to work in a fast paced environment.
• Detail oriented
• High level of discretion and confidentiality.
• Must demonstrate maturity and professionalism.
• Capable of managing high pressure situations effectively and maintaining a positive and resilient attitude.
• Flexible and adaptable to changing circumstances.
• Be trustworthy and self-driven.

How to Apply

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Executive Assistant-Logistics) to [email protected] before 4th February 2025.