HR Coordinator

Location: Prima Luxury Real Estate
Department: Human Resources

About Prima Luxury Real Estate

Prima Luxury is a boutique real estate agency based in Dubai, specializing in luxury property advisory and sales for both residential and commercial assets. With a commitment to personalized service, we help clients worldwide make informed decisions and achieve their property and investment goals.

About the Role

We are seeking a dedicated and detail-oriented HR Coordinator to assist with various human resources functions, including recruitment, employee relations, benefits administration, training, and compliance. This role will support the daily operations of the HR department and contribute to the effective management of the workforce. As an HR Coordinator, you will play a key role in maintaining a positive and productive work environment by supporting HR initiatives and fostering strong relationships across all levels of the organization.

Key Responsibilities

Recruitment and Onboarding:

• Assist in the recruitment process, including posting job openings, screening resumes, and coordinating interviews.
• Manage new hire onboarding, including preparing orientation materials, conducting initial orientations, and ensuring all necessary documentation is completed.
• Maintain the applicant tracking system (ATS) and support recruitment-related paperwork.

Employee Records Management:

• Ensure accurate and up-to-date employee records, including personnel files and other HR-related documentation.
• Maintain compliance with legal requirements regarding employee records retention and confidentiality.

Benefits Administration:

• Serve as the primary point of contact for employees regarding benefits-related questions, including health insurance, retirement plans, and other perks.
• Manage the open enrollment process, assist employees with plan selection, and ensure accurate updates to benefits information in the HRIS system.
• Maintain and organize all benefits-related documentation, ensuring compliance with company policies and legal requirements.
• Collaborate with benefits vendors to resolve issues, review plan offerings, and ensure high-quality service for employees.

Employee Relations:

• Act as a point of contact for employee inquiries related to HR policies, procedures, and general employment matters.
• Assist in resolving employee concerns or conflicts, escalating issues to the HR Manager as needed.
• Support the planning and execution of employee engagement initiatives and wellness programs.

Compliance and Reporting:

• Assist in ensuring the company’s compliance with labor laws and regulations.
• Help maintain and update HR policies and procedures as required.
• Support the preparation and submission of required compliance reports.
• Assist with HR audits and ensure all HR files and processes meet regulatory standards.

Training and Development:

• Coordinate and support employee training programs, workshops, and professional development initiatives.
• Assist with tracking employee training records and certifications.
• Help identify employee development needs and recommend relevant learning opportunities.

General HR Support:

• Provide administrative support for HR initiatives, including employee surveys, performance management processes, and team-building activities.
• Handle HR-related correspondence such as offer letters, contracts, and other employee communications.
• Maintain HR databases, filing systems, and other administrative functions.

Qualifications

Education:

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred. Relevant experience may substitute for educational requirements.

Experience:

• At least 1–3 years of experience in human resources or administrative support.

Skills:

• Strong communication and interpersonal skills, with the ability to interact effectively at all organizational levels.
• Highly organized, detail-oriented, and capable of managing multiple tasks simultaneously.
• Knowledge of HR policies, employment law, and best practices.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving and conflict resolution skills.
• Excellent time management and prioritization skills.

Working Conditions:

• Employment Type: Full-time
• Supportive Environment: Benefit from a collaborative workplace that values development and success.

Ready to Apply?

Submit your resume and a cover letter detailing your qualifications and experience to [email protected].

Job Type: Full-time