The real estate administrator/receptionist plays a vital role in the day-to-day operations of the real estate office. Acting as the first point of contact for clients and visitors, this individual ensures a welcoming and professional environment while supporting the administrative needs of the team. The ideal candidate is organised, detail-oriented, and thrives in a fast-paced real estate environment.

Key Responsibilities

Reception Duties:

• Welcome clients, vendors, and visitors with professionalism and a friendly demeanor.
• Answer, screen, and direct incoming phone calls and emails promptly and courteously.
• Maintain the cleanliness and organization of the reception area and common spaces.

Administrative Support:

• Manage and schedule appointments, meetings, and property viewings for agents.
• Handle data entry and maintain accurate records of client information, property listings, and transactions.
• Prepare and process real estate documents, contracts, and reports.
• Manage office supplies and inventory, ensuring adequate stock.
• Assist with correspondence, including drafting emails, letters, and other communication materials.
• Track contract/agency agreements, renewals, and payments as needed.
• Communicate with suppliers for stock replenishments and office supplies

Marketing Support:

• Assist in the preparation of marketing materials such as brochures, flyers, and social media posts.
• Upload property listings Property Finder and other platforms.

Qualifications and Skills

• Proven experience in an administrative or receptionist role, preferably in real estate.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM or real estate software (e.g., MLS, Propertyware).
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Knowledge of basic real estate terminology and procedures is a plus.

Working Conditions

• Full-time position based in the office.
• A professional dress code is expected.

Application Process:

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience to [[email protected]].

Job Type: Full-time

Pay: AED3,500.00 - AED4,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• admin/receptionist: 1 year (Preferred)

Language:

• English (Preferred)