The role holder will act as a liaison between HR and the different Hub teams. Their primary role is to drive and implement HR initiatives aligned with business objectives, ensuring a high-performance culture. The post holder is responsible for planning and implementing recruitment and staffing strategies, with a special emphasis on creating and maintaining a well-qualified and diverse pool of candidates in a timely and cost-effective manner for the Tech hub team and Kenya Country Office. They will also be responsible for the recruitment and selection process of staff for the Tech hub team, ensuring that all employment and consultancy service contracts are managed in accordance with Save the Children’s standing policies and procedures. Additionally, they will maintain proper documentation of the selection process, prepare periodic reports, and perform other related tasks as required.

SCOPE OF ROLE: 

Reports to: Senior HR Coordinator

Dotted line: Director of HR, Admin, and IT

Staff directly reporting to this post: None.

Functional relationship- All the function Heads at the Tec hub (Nairobi and UK).

Job specific Roles and Responsibilities 

Talent Acquisition:

• Support with Tech Hub and Kenya Country office recruitments.
• Partner with hiring managers across the business functions to fully understand their recruitment needs and ensure a recruitment campaign and selection process that enables appropriate, successful, recruitments. 
• Manage complex recruitment campaigns through the full life cycle from an initial intake session through to offer and on-boarding.
• Focus on, and promote, a direct sourcing approach.  Ensure recruitment advertisements effectively articulate our mission and values, and candidates are pre-qualified as necessary.
• Utilize LinkedIn and CV databases to headhunt. 
• Create long lists of suitable applicants in Oracle Recruitment Cloud (ORC) e-recruitment system for hiring managers and ensure timely shortlisting and interviews.
• Ensure the application of competency-based interview questions and offer guidance and assistance to hiring managers around technical assessments and best practice selection.
• Provide interview support to hiring managers (when required) ensuring good practice is promoted and adopted throughout.
• Ensure timely communication and follow up and with all candidates, ensuring all applicants receive notification and/or feedback on the outcomes of their application and interviews.
• Be accountable for data protection compliance for all recruitment documentation. 
• Be responsible for ensuring all based recruitment procedures are in line with audit and donor requirements. 
• Support the delivery of Hiring Manager Recruitment trainings and provide day to day support to build hiring manager capacity. 
• Ensuring out recruitment process is line with the key performance indicator for the Tech Hub team.

Performance Appraisal 

• Assist the Head of HR with performance management process for the Tech Hub Team to ensure that staff performances are managed based on SCI guideline and requirements.
• Ensure that new staffs prepare their performance plan for probation period and annual objective.
• Ensure all the Tech Hub team Develop yearly objective using the standard SCI template in Oracle.
• Report on progress of the objectives of all the Tec Hub team.

Annual Leave Management

• Ensure that all Tec Hub staff comply with the Leave Management Policy and Procedures.
• Ensure that Line managers at Tec Hub understand their responsibilities in managing leave within their teams or work area and helping their employees achieve a positive work-life balance.
• Ensure that managers are making every effort to enable their employees to take their full contractual Annual Leave entitlement during the year for which it is given.
• Ensure all the Tec Hub staff use the Oracle System to ensure vacation carryover into the following cannot exceed 5 calendar days unless there is an approval of the Country Director and the Line Manager.
• Ensure that staff at the end of the project use the accrued leave days, interact with line managers to ensure that this is happening.
• Track all leave balance and advise supervisors on the status of their staff’s annual leave, before any leave is granted,
• In close Coordination with Payroll Coordinator, the administrator must conduct on monthly basis the clean-up, and the leave reconciliation.

Staff Welfare

• Participate in Staff Welfare Committee with Tech Hub team 
• Act as Focal Point for all the Welfare related matters for the Tech Hub Team.
• Engage with staff on a periodic basis to confirm their welfare whilst remote working.

Child Safeguarding: 

Ensure all the recruitment process and steps have safeguarding components from drafting of the JD, advertising, and interview the assessment form.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development, and encourages others to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

Honest, encourages openness and transparency

MINIMUM QUALFICATION, EXPERIENCE, COMPETENCIES

QUALIFICATION 

• B.A. degree in Management, Business Administration and/or Human Resources Management.
• Must be registered with the IHRM as a member.
• Certification in CHRP desirable.

EXPERIENCE

• Minimum of 5 years progressive experience in HR.
• Experience working in a fast-paced, high-growth tech environment.
• Experience in strategic HR management, including talent acquisition, employee relations, performance management, and organizational development.

KNOWLEDGE, SKILLS, AND ABILITIES

• A highly organized and proactive with a record of pushing through deliverables. 
• Prior experience within Talent Management
• Excellent interpersonal & communication skills
• Ability to multi-task effectively
• Detail oriented and can exercise sound judgment.  
• Able to work independently but enjoys collaborating and working in a team environment. 
• Strong negotiation and contract management skills.  
• Ability to manage and prioritize a high volume of requisitions.
• Ability to maintain confidential information.
• Excellent interpersonal, communication, and presentation skills 
• Strong analytical, written, and verbal skills 
• Ability to work under pressure in a high-volume recruiting environment. 
• Ability to work with all levels of employees/management. 
• Ability to organize and prioritize work. 
• Demonstrate success in initiating organizational directives and bringing recruitment process to successful completion. 
• Proficiency with Microsoft Office