CIFOR-ICRAF Hiring Communications, Outreach and Engagement Team Assistant

Reference number: 2024002
Job status: In-progress
Job category: Local Position
Duty station: Nairobi, Kenya
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all.

CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry).

Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

CIFOR-ICRAF is looking for a

Communications, Outreach and Engagement Team Assistant

Overview

Ensure the seamless operation of our COE unit by providing top-notch administrative support in finance, procurement, operations, and general office tasks.

Duties and responsibilities

• Team Support: Assist the COE Director for the smooth functioning of the COE team.
• Procurement Oversight: Manage procurement processes, billing, and vendor contracts.
• Financial Management: Maintain petty cash, prepare monthly financial reports, and track budgets.
• Consultant Coordination: Update the consultants’ roster, coordinate contracts, and process invoices.
• Travel Coordination: Handle business-related travel for COE HQ unit staff.
• License and Contract Management: Maintain schedules, ensure timely renewals, and address issues.
• Meeting Organization: Schedule team and focal point meetings, ensuring smooth coordination.
• Follow-Up Expert: Monitor participation, distribute materials, and ensure action points are addressed.
• Administrative Liaison: Collaborate with operations and support units to solve administrative issues.
• Email Management: Monitor and distribute emails received through the CIFOR-ICRAF general email address.
• Inventory Management: Keep records of publications and marketing products available in stock.
• Asset Disposal: Arrange for the disposal of obsolete items during annual exercises led by the Operations Unit.

Requirements

• Education: Relevant university degree or equivalent qualifications and experience.
• Experience: Minimum 2 years of professional experience in an international working environment.
• Tech Skills: Proficient in Microsoft Office.

Education, knowledge and experience

•Education: Relevant university degree or equivalent qualifications and experience.
•Experience: Minimum 2 years of professional experience in an international working environment.
•Tech Skills: Proficient in Microsoft Office.

Terms and conditions

•This is a Locally Recruited position. CIFOR-ICRAF offers competitive remuneration in local currency commensurate with skills and experience.
•The duty station will be in Nairobi, Kenya CIFOR-ICRAF Offices.

Application process

The application deadline is 06 Feb 2024
We will acknowledge all applications, but will contact only short-listed candidates.

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