The Messenger/driver will provide support across mission handling incoming and outgoing Diplomatic bags. The Officer will work closely with the Transport Team.
To ensure the efficient running of the mailroom including keeping accurate data and reports for the mailroom and fuel handling.
Roles and responsibilities:
- Sort, collate and distribute/dispatch all incoming/outgoing mails and diplomatic bags
- Log and record all mail transactions on appropriate spread sheets.
- Responsible for keeping track of mails received by the organization and those sent out.
- Keep the mailroom organized by properly arranging the bundles of mail and packages coming in to prevent littering and jam-packing in the office space
- Receiving BHC mail and sending mail to other organisations, including deliveries by BHC drivers
- Cover for other roles within the Transport section when required- includes the Receptionist
- Carry out document scanning, photocopy, binding services & printing of business cards
- Assist in filing of documents as requested
- Prepare relevant mailroom reports on a monthly basis
- Carry out messenger duties from time to time on self-drive basis.
- Assist in fuelling of official vehicles duties.
- Prepare fuel charge sheets
- Prepare day to day fuel dispensing reports
- Perform any other duties as may be assigned by the Transport Manager and his deputy from time to time
Attributes
Essential qualifications, skills and experience
- Diploma in related field
- Computer knowledge
- Possess good planning and reporting skills
- Driving experience with a clean driving licence –Class B,C & D
Desirable qualifications, skills and experience
- Experience working in a mailroom/messenger
- Good Knowledge of front office desk operations, practices and procedures
Required behaviours
- Changing and Improving,
- Managing a Quality Service,
- Delivering at Pace,
- Working Together
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