FINANCE ASSISTANT
Finance Assistant TEAM/PROGRAMME: Finance LOCATION: Sekota GRADE: 5
POST TYPE: National
Length of Contract: One Year
Child Safeguarding:
Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.
ROLE PURPOSE:
Effect payments and collect cash and CPO on behalf of the Save the Children International waghimra field office, according to Save the Children International standard procedures.
SCOPE OF ROLE:
Reports to: Finance Officer
Dimensions: Save the Children works in – regions in Ethiopia with a current staff complement of approximately – staff and current expenditure of approximately $90+ million each year.
Staff directly reporting to this post: NA
KEY AREA OF RESPONSIBILITY
- Ensures that all payments are made against sufficient, complete, correct, and relevant supporting documents duly verified and approved by concerned managers or budget holders.
- Collects working /program advance and make various payments as per the authorization and approval of budget holders and in accordance with SCI’s financial management policy.
- Ensures that all payment documents bear ‘Save the Children Paid’ stamp.
- Summarizes expenses using relevant expense codes duly authorized by responsible person and timely settle all project advances before placing a request for another advance.
- Ensures that Government withholding tax is deducted from service fees to hotels, resources persons etc…
- Ensure that all unused cash returned from specific project advance is deposited in SCI Bank account daily and expenditures settled timely.
- Facilitates the provision and settlement of travel advances of staff based outside of the FO.
- Assist the finance officer in scanning of documents, documentation/filing of reports.
- Collect funds and make various payments as per the authorization and approval of Budget Holders and in accordance with Save the Children International’s financial management policy.
- Ensure that all collections and payments are done against serially pre-numbered cash receipt and cash payment vouchers.
- Ensure safe security of cash and other related Cheques and CPOs in the office and initiate weekly and monthly cash counts.
- Always keeps cash, cheques, and CPOs in the safe.
- Maintain petty cash fund and prepares cash report with all supporting documents and gets replenished upon reviewed by the field office FC and approved by the HOF.
- Ensure weekly and monthly cash count is done and the count sheet prepared and approved.
- Reconcile cash accounts with financial documents and update the cash book regularly.
- Perform all other duties related to the position.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development, and encourages others to do the same.
- Widely shares their personal vision for Save the Children, engages and motivates others.
- Future orientated, thinks strategically.
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters.
- Values diversity sees it as a source of competitive strength.
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative solutions.
- Willing to take disciplined risks.
Integrity:
- Honest, encourages openness and transparency.
QUALIFICATIONS AND EXPERIENCE
Essential
- Minimum educational requirement: First Degree / Diploma in Accounting/Business Administration, Banking, MBA and Finance or related fields to finance.
- Minimum experience required: Four years for Diploma and two years for Degree holders, Demonstrated experience in disbursement related activities in NGO setting and knowledge about project funding and compliance requirements.
- Experience of organizing and assisting workshops, trainings, and other events.
- Willingness experience of working on weekends and out of working hours with extensive filed travels.
- Good understanding of project implementation process.
- Excellent interpersonal skills.
- Demonstrated proficiency in written and verbal English and Amharic, including business terminology.
- Excellent and demonstrated skills in computer system, MS-Excel & MS-word.
- Ability to travel as needed by the field office.
Desirable
- NGOs Experience working in a complex multi-culture working contexts in any one of the Support Services Areas
Date of issue: December 26, 2023 Author : Solomon Tefera
Declaration
I, _____________________________________ certify that I have read and understood this job description and I pledge to respect it along with the SC’s Code of Conduct, Child Protection Policy, the Staff Regulations and the terms and conditions of the contract I signed.
JOB DESCRIPTION
Find out more about this role by downloading the job description JOB DESCRIPTION
28 DEC 2023
7 JAN 2024 – 17:04 EAT
WORLDWIDE
FINANCE
PERMANENT
FULL-TIME
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