About

Announcement Number:Nairobi-2023-082(S)Hiring Agency: Embassy Nairobi Position Title: Management Analyst/Special Projects Coordinator (USEFMs only) (With Substitution)Open Period:12/14/2023 – 01/02/2024Format MM/DD/YYYY Vacancy Time Zone:GMT+3Series/Grade: FP – 0105 6Salary:Not Specified Work Schedule: Full-time – 40 hours per week Promotion Potential:FP-6 Duty Location(s):1 Vacancy in

Nairobi, KETelework Eligible:NoFor More Info: HR Section
 000-000-0000
 [email protected]

Overview

Hiring Path:• Open to the public
Who May Apply/Clarification From the Agency:For USEFM – FS is FP.  Actual FS salary determined by Washington D.C.

•    U.S. Citizen Eligible Family Members (USEFMs) – All AgenciesSecurity Clearance Required:Top Secret ClearanceAppointment TypePermanentAppointment Type Details:Definite – Not to exceed 5 yearsMarketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.Summary:

The work schedule for this position is:

Full Time 40 hrs per week.

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.Supervisory Position:NoRelocation Expenses Reimbursed:NoTravel Required:Not Required

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Duties

Basic Function of the Position: 

Incumbent serves as the Management Analyst and Special Project Coordinator for the Management Sections such as – but not limited to – the Human Resources, Financial Management, and General Services Office.

Assignments are usually given on a project basis and the incumbent is expected to fully analyze the problem, gather data and information find and evaluate alternative solutions, and make a formal recommendation.

In addition, the employee performs administrative analysis; with his/her work primarily focusing on the day-to-day administration of the management section including the responsibility for making formal recommendations and decisions for delivery of management services. Position reports to Deputy Management Counselor. Requires Top Secret Clearance.

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Qualifications and Evaluations

Requirements:

JOB KNOWLEDGE: 

Computer skills (MS Word, Excel, and PowerPoint) are required.

Knowledge of local and national culture is required to answer visitors’ questions regarding navigating life in Kenya.

Good working knowledge of the overall Mission structure, including other agencies at post.

ICASS and NSDD-38 rules and regulations.Education Requirements:

EDUCATION & EXPERIENCE Requirements:  

High School Diploma plus 7 years of administrative or clerical experience is required, 2 years of which should be in project coordination/project management is required.
Evaluations:

LANGUAGE: 

Level IV (Fluent) speaking/reading/writing of English is required.

SKILLS AND ABILITIES: 

Must possess strong organizational and project management skills, analyze complex data and interpret them into clear, concise, and manageable use by Post management, able to read architectural blueprints, and be a self-starter with the ability to perform multi-tasks and manages his/her own time. Ability to use Microsoft packages like word, excel, PowerPoint is required

May have to request others’ participation in surveys, i.e. COLA, etc., sporadically. Should be comfortable with persuasion.

Drafting Management notices, sending emails requesting information or data from Management team or agency heads at large. Daily and weekly basis.Qualifications:

All applicants under consideration will be required to pass security certifications.

Equal Employment Opportunity (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

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Benefits and Other Info

Benefits:Agency Benefits:

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.Other Information:

Other information:

 HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. 

A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.

The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

FURTHER, THE FOLLOWING APPLY TO EFMs, USEFMs, and AEFMs ONLY:

1. Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible to apply.
2. Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.
3. The following may also be considered when determining successful candidacy: nepotism, conflicts of interest, budget, etc.

How to Apply:  All candidates must be able to obtain a Secret Security Clearance level.

Interested candidates for this position must submit their application to the following for consideration: https://erajobs.state.gov/dos-era/ken/vacancysearch/searchVacancies.hms

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How to Apply

How to Apply:

All candidates must be able to obtain and hold a Top Secret Security clearance. 

Interested candidates for this position must submit their application to the following link for consideration: https://erajobs.state.gov/dos-era/ken/vacancysearch/searchVacancies.hms
Required Documents:

Please provide the required documentation listed below with your application:

• Copy of Orders/Assignment Notification (or equivalent)
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
• High School Diploma
• Passport

Next Steps:

Applicants who are selected for an interview will be contacted via email. 

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Nairobi.

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