Sumit Agarwal

Plant Admin Officer

Bikaji Foods International Ltd

2022

To manage and oversee all administrative functions at the plant, ensuring smooth day-to-day operations by coordinating with different departments, handling compliance, managing facilities, and supporting HR, safety, and logistics needs. Office & Facility Management: Manage overall plant office administration, ensuring cleanliness, orderliness, and proper functioning of all facilities. Supervise housekeeping, security, and maintenance services. Ensure availability and upkeep of office supplies, equipment, and consumables. Oversee canteen, transport, staff, guest accommodation arrangements. Oversee company-provided housing for workers, ensuring cleanliness, repairs, safety compliance, and proper allocation of rooms/beds. Supervise with mess in charge, ensuring food quality, hygiene compliance, and menu variety; manage meal schedules for different shifts. Personnel Support & HR Coordination: Assist HR in attendance monitoring, leave records, and shift rosters. Coordinate onboarding for new plant employees, including ID card issuance, PPE distribution, and induction support. Maintain employee records and documentation related to plant staff. Vendor & Contract Management: Liaise with vendors for housekeeping, transport, security, waste disposal, etc. Negotiate and process purchase orders for administrative requirements. Monitor contract compliance and service quality of outsourced providers. Logistics & Coordination: Coordinate with production, warehouse, and procurement teams to ensure smooth material movement. Manage inward and outward gate pass records. Assist in dispatch scheduling and documentation if required.

Admin In charge

RNB Global University

2018 - 2022

Keep the department’s physical and digital filing systems up-to-date and audit-ready. Manage correspondence, memos, and meeting minutes so decisions and updates reach the right people quickly. Ensure classrooms, offices, and equipment are ready for daily use, liaising with maintenance and IT when needed. Monitor and replenish office supplies, staying within budget. Prepare and update semester timetables, classroom allocations, and lab schedules. Coordinate the creation and revision of syllabi, course catalogues, and program handbooks. Manage exam logistics — from invigilator rosters to secure handling of question papers and answer scripts. Support academic councils, committees, and boards by scheduling meetings and preparing briefing materials. Track student academic progress, liaising with faculty on at-risk students and academic performance interventions.

Admin Executive

Bikaner Motors Pvt Ltd

2014 - 2018

Bikaner

Oversee daily administrative operations of the dealership showroom and service center. Supervise housekeeping, security, and maintenance to maintain professional showroom and workshop standards. Ensure availability and upkeep of office supplies, stationery, marketing materials, and refreshments. Coordinate repairs, maintenance, and servicing of dealership infrastructure and office equipment. Manage vendor relationships for security, cleaning, IT support, and office supply services. Negotiate service contracts and ensure timely payments to suppliers. Provide administrative support for test-drive events, vehicle launches, and promotional campaigns. Coordinate logistics for customer meet-and-greet events and corporate tie-up programs. Maintain display areas and ensure vehicles are presented according to brand guidelines.

Team Leader

Brunel Energy – Middle East

2011 - 2013

Doha – Qatar

Handling Various Onshore & Offshore Contracts & IR. Liaison with local authorities and local vendors to fulfillment our requirements for the projects. Follow-up with all employees on their Joining’s with Coordinator and Candidates. General Administration Activity. Preparation of FRRO documents & their complete arrangements including their FAT for expects. Handling around 20,000 employees complete database.

Sr. Administration Executive

Cairn India Pvt. Ltd.

2008 - 2010

Worked in a different module of SAP (ME 2L, ME 33K, ME 51N, ME 51, ME 52N, ME54N, ME 21N, ME 22N, ME 23N, ME 29N, ZML 81N, ZMMR013, ZMMR021, ZMMPR). Handled Operation & Project Camp Parallel. Processes invoices and other miscellaneous payments for the department. Setup of Accommodation Facility for around 200 Staff. Provides administrative support including correspondence, travel arrangements, scheduling, and events coordination, maintenance of office supplies and equipment, calendars, etc. Coordinating with inter - intra departments. Interaction with senior management Ensuring optimum and effective utilization of material and human resources in providing congenial work environment. Keeping track of employee records like Leave details, medical of employees. Making Arrangements for their travels (Domestic & International). Vendor management (HSE induction, entry passes, work permit). Vehicle Management. Handling day to day grievances. Daily admin report (POB, Arrival-Departure reports, Fuel & water consumption). Submitting Monthly Labour Compliance report.