James Ochollah

Senior HR Officer

Steel Structures Limited

2025

Develop and implement HR strategies and initiatives aligned with overall business strategy. Manage the recruitment and selection process to attract top talent. Bridge management and employee relations by addressing demands, grievances, or other issues. Support current and future business needs through the development, engagement, motivation and preservation of human capital. Manage complex employee relations casework including dispute resolutions, disciplinaries and grievances. Nurture a positive working environment and culture within the organization. Oversee and manage a performance appraisal system that drives high performance. Ensure legal compliance throughout human resource management. Collaborate with management on policies and procedures. Responsible for ensuring timely dissemination of Management communication to staff. Provides regular or ad hoc timely and accurate reports to Management on HR related matters as required. Conduct disciplinary meeting and taking appropriate actions as laid down under the Company HR policies and procedures as well as the Employment Act 2007. Assist in implementing ISO-9001-2015 as a QMS Coordinator. Assist in CBA negotiations. General Administration & Office Management.

Africa HR Manager

BF Suma Limited

2023 - 2025

Mainly responsible for personnel recruitment to ensure the timely arrival of company's talents in Kenya, Tanzania and Uganda. Participate in the selection and assignment of employees to ensure equal employment opportunities in recruitment and promotion. Responsible for attendance and leave matters of local employees in Africa (Kenya, Tanzania & Uganda). Responsible for the procedures of employee entry, resignation, post transfer, etc in Kenya, Tanzania and Uganda. Responsible for management the company's human resources files both physical and in HRIS. Ensure that employee data is updated in the Human Resources Information System for Kenya, Tanzania and Uganda employees. Responsible for answering staff questions about attendance, leave, etc for Kenya, Tanzania and Uganda employees. Schedule performance reviews and ensure timely performance reviews and employment confirmations for Kenya, Tanzania and Uganda employees. Responsible for employee relationship management for Kenya, Tanzania and Uganda employees. Assist department managers in carrying out relevant tasks and completing tasks as assigned by HRBP.

HR Manager

Colour Labels Limited

2022 - 2023

Develop and implement human resource strategies in line with the company strategy and in- liaison with the Management. Develop and Implement HR policies & Procedures for the company. Assist management in negotiations of CBA with KUPRIPUPA trade union. Contribute to the overall business strategy by advising the senior leadership team on the human resource implications of strategic decisions. Ensure Compliance with all statutory obligations and reporting including timely renewals of Licenses & permits. Bridge management and employee relations by addressing demands, grievances, or other issues. Plan and direct employee development and career management programmes to improve individual and the company performance. Conduct disciplinary meeting and taking appropriate actions as laid down under the Company HR policies and procedures as well as the Employment Act 2007. Assist in implementing ISO-9001-2015 as a QMS Coordinator. Required to deliver top quality workforce planning, recruitment, performance management, development and talent management, employment relations and effective legally compliant HR administration. This will include planning, resourcing organizing and monitoring all aspects of the HR function through regular review and reporting. Ensures good coordination, improvement, and maintenance of Quality Management System (QMS) and workplace Safety Management Programme. Develop & implement Health & Safety policies & procedures. Reviews Corporate Organization structures and Functional set ups to ensure they effectively respond to new business needs. Ensures accurate capture of employee information in Human Resource Information System (HRIS) for efficiency and effectiveness of Management HR decisions. Ensure appropriate Insurance covers are obtained, timely claims initiated & follow up for payments, maintain accurate and complete records of polices, claims, litigations etc. Coordinate and supervise the management and maintenance of staff contracts, personnel files, and other employee information. Responsible for ensuring that Line managers are equipped with the skills and confidence to be able to effectively manage the performance of their teams and the individuals towards the realization of Company objectives. Coordinate and supervise the management of staff leave processes. Ensure accurate and timely HR monthly and annual reporting. Ensure HR compliance with statutory obligations. Ensure implementation of reward management and remuneration policies and strategies that attract, retain, and motivate employees. Acts as a 'change agent' and proactively supports managers to manage change, both large and small scale effectively and to minimize risk to the organization. Responsible for ensuring timely dissemination of Management communication to staff. Provides regular or ad hoc timely and accurate reports to Management on HR related matters as required. General Administration & Office Management.

HR Officer

Trident Group of Companies

2018 - 2022

Reporting to Group HR & Admin Manager. Initiates HR services procedures and policies. Ensures compliance with the Health Safety and Environmental (HSE) Laws. Participate in the implementation of corporate performance management and organizational development strategies. Provide effective guidance and coaching of staff and facilitate in developing their skills and abilities to ensure optimal performance. Ensure promptness, accuracy, and completeness of recruitment (CV acquiring and shortlisting, recruitment documents processing etc.). Ensure proper record keeping and up to date filing. Authorize and control the releasing of all HR related Communications. Provide advice on HR policies and processes including the labor laws. Ensure availability of accurate and up to date data for management and other users' requirements i.e., Monthly headcount, Talent Management, succession planning, HSE Audit reports, Risk assessment and compliance reports, statutory returns and reports as required. Review and ensure up to date Organization Structures. Ensure all employees Job descriptions are in safe custody. Trend analysis- new recruits, transfers and exits in the system to produce monthly, quarterly, and yearly reports as requested. Ensure completeness of staff files. Ensure up to date and Expatriate Work Permits and other related permits are in place and renewed on time (applications submitted at least 3 months prior to expiry). Coordinate and supervise the management of staff leave processes. Ensure appropriate Insurance covers are obtained, timely claims initiated & follow up for payments, maintain accurate and complete records of polices, claims, litigation etc. Ensures accurate capture of employee information in Human Resource Information System (HRIS) for efficiency and effectiveness of Management HR decisions. Payroll processing through HRMiS involves capture of staff attendance, Sacco, PAYE, NHIF, NSSF and salary advances deductions and onward forward to accounts department for disbursement of salaries.

HR Officer

Lintons Limited

2017 - 2017

Reporting to HR and Talent Devp. Manager. Analyzing time attendance reports for payroll. Compiling and updating employee records monthly and updating into the ARUTI System. Process documentation and prepare reports relating to personnel activities i.e., staffing, recruitment, training, grievances, and performance evaluations. Coordinate HR projects – Meetings, training, surveys etc. Support with employee requests regarding HR issues on policies rules and regulations and handling staff grievances. Assist in sourcing of candidates prepare interview schedules and new staff orientation. Process statutory remittances and ensure compliance monthly-NSSF, NHIF, PAYE, Withholding Tax and HELB.

HR Business Partner

Rift Valley Railways (Kenya) Limited

2015 - 2016

Reporting to the General Manager HR Kenya. Manpower Planning: Prepare Human Resource forecasts in respective unit in consultation with Departmental Head. Facilitate the Career and succession plans for key resource people and key positions. Support the development of Talent management within the Departments by enabling the unit to attract, retain and motivate talent. Advise Departmental Heads on the Exit trends and propose measures for retention. Resourcing (Recruitment, Selection and Placement): Identify the best source of candidates and tap into the market. Undertake strategic resourcing initiatives such as head hunting, Market intelligence, Talent acquisition. Organizational Development and Change Management: Drive organization design/change initiatives in line with departmental strategies i.e., Review and implement fit for purpose structures, job evaluations, analyses, ensure targets are reviewed to reflect the changes. Facilitate the preparation of job descriptions for new roles, ensure that the job roles are well-defined, and organizational structures are in place & constantly updated. Performance Management: Oversee roll out and cascade of RVR's performance management approach in Department. Coordinating the entire process of performance appraisals, ensuring timely submission of reports and their analysis. Talent Management: Ensure talent management and Management trainee policies and initiatives are well driven. Advice and support staff on personal growth and career development initiatives and align them to the RVR's business strategies. (i.e., Have career maps within departments, developmental training guidelines, job rotations, job shadowing, job enrichment and enlargement in line RVR plans). Employee Relations: Advising the Head of HR and Departmental Heads on the opportunities for improvement of employee relations. Champion and enforce labor laws as constituted within the country and RVR's Policies.

HR Officer

Sumaria Industries Limited (Silafrica LTD)

2013 - 2015

Reporting to the HR & Admin Manager. Actively participate & contribute as a member of the Silafrica Human Resources Team in Strategy, Meetings, at other HR forums, and through actions & projects taken on to improve the HR function. Participate in coordination of all recruitment and placement activities for the organization to ensure vacancies are filled on time, with the right candidates in line with the organization's needs. Implement designed induction program for new employees to ensure a positive attitude towards organizational objectives and values is established. Participate in coordinating and evaluating training programs to ensure that the desired levels of competencies among-st staff are attained in line with identified training and development needs. Assist in planning and coordination and administration of all occupational safety and health requirements and environmental and safety audits to minimize industrial accidents and occupational diseases and ensure compliance with legislation. Implement and monitor industrial relations programs to ensure the maintenance of harmonious working relationships, minimization of disputes and compliance with labor legislation. Maintain, review and update employee records on a regular basis to ensure accurate and readily accessible HR information and compliance with statutory requirements. Implements human resource policies and procedures to ensure compliance with legislation and the needs of the organization. Coordinate the separation process to minimize labor disputes and ensure compliance to statutory requirements. Participate to represent the HR department in employment litigation and liaises with insurers and law firms to ensure that accurate information is conveyed for the relevant lawsuit. To manage staff payroll and ensure all salaries are processed on time using the SAP system.

HR Officer

Kenafric Industries Limited

2012 - 2013

Reporting to the Senior HR Business Partner. MANPOWER PLANNING: Ensure that company manpower needs are identified and are made available in accordance with the approved manpower plan. Analyze talent demand & talent Supply; and developing Talent Acquisition Sources. Consolidate departments Manpower Needs and prepare annual Manpower Plans. RECRUITMENT: Design Performance P