Virtual Assistant

A growing organization is seeking a reliable and detail-oriented Virtual Assistant to provide administrative and operational support within a fully remote team environment. This role is ideal for someone who can manage multiple tasks, coordinate operations, and help improve daily workflows across distributed teams.

The successful candidate will support scheduling, documentation, vendor coordination, purchasing activities, team logistics, and gifting programs while maintaining accurate records and ensuring smooth operational processes.

Key Responsibilities:

• Manage scheduling, research, documentation, and general administrative tasks.

• Maintain internal trackers, records, and operational data.

• Coordinate purchasing, vendor relationships, shipping, expenses, and reimbursements.

• Support onboarding activities, team logistics, and additional operational requests.

• Manage gifting operations including sourcing, ordering, personalization, shipping, and delivery.

• Track gifting budgets, recipient details, orders, and vendor information.

• Identify upcoming needs and ensure timely completion of assigned tasks.

Requirements:

• Minimum 3 years of experience in administrative support, operations, or similar roles.

• Strong organizational skills with excellent attention to detail.

• Strong written and verbal communication abilities.

• High level of ownership, reliability, and ability to follow through on tasks.

• Effective research, problem-solving, and decision-making skills.

• Ability to work independently in a fast-paced remote environment.

• Good judgment when handling sensitive information.

• Experience with startups, technology companies, or distributed teams is preferred.

• Experience managing vendors, purchasing, logistics, or gifting operations is an advantage.

• Familiarity with Google Workspace, Slack, and project management tools.

• Comfortable using AI tools to improve efficiency and automate tasks.