Responsibilities

Grant budgeting and financial planning

• Support the development of grant proposal budgets and departmental operating budgets in close collaboration with technical teams and finance leadership.
• Assist in aligning budgets with programmatic priorities, donor requirements, and internal financial policies.
• Maintain and update budget monitoring tools and grant tracking models to support effective financial planning and decision-making.

Grant financial management and reporting

• Support the preparation of accurate and timely grant financial reports for internal and external stakeholders.
• Monitor grant expenditures against approved budgets, identify variances, and flag risks or issues for follow-up.
• Analyze financial data and prepare summary analyses and reports to support management decision-making.
• Assist with monthly reviews of grant expenditures in the General Ledger and help coordinate any required reclassifications or corrections.
• Maintain records related to grant funds in the organization’s financial systems, ensuring data accuracy and completeness.

Compliance and coordination

• Collaborate with the Associate Finance Director and the Contracts Department to review financial components of grant agreements and contracts.
• Support compliance with organizational policies and donor requirements, including tracking reporting deadlines and financial conditions.
• Monitor cash flow and foreign exchange impacts across grants, flagging potential implications for budgets and forecasts.

Operational support

• Contribute to the development and refinement of finance and operations processes to improve efficiency, transparency, and consistency across the team.
• Coordinate and participate in special projects related to finance, operations, or grant management, as needed.
• Work collaboratively across teams to support a strong, service-oriented finance function and team-based culture.

Operational administration 

• Plan, coordinate, and manage logistics for team conferences, summits, workshops, and retreats, including venue sourcing, agenda development, participant communication, and on-the-day execution. 
• Manage scheduling and calendar coordination for the team, including facilitating cross-time-zone meetings, tracking key deliverable deadlines, and ensuring leadership is prepared for internal and external engagements. 
• Maintain and organize shared team resources, including document repositories, templates, trackers, and standard operating procedures, ensuring information is accessible, up to date, and consistently applied across the team. 
• Assist with travel coordination and expense processing for team members, including visa support, travel advances, and post-trip reconciliation. 
• Support procurement and vendor management activities, including obtaining quotes, tracking purchase orders, and coordinating with suppliers to ensure timely delivery of goods and services. 
• Proactively identify and take on ad hoc operational needs across the team, bringing a “go-getter” mindset to fill gaps, improve processes, and ensure the team runs smoothly day to day. 

Qualifications

• BS/BA in Business, Finance, Accounting, Operations, or related field.
• 2-4 years of relevant experience (prior experience with an international non-profit/NGO is an advantage).
• Advanced Microsoft Excel skills, and strong financial analysis and modeling skills.
• Ability to pay close attention to detail with a high degree of accuracy.
• Dynamic individual with strong interpersonal, analytical and problem-solving abilities.
• Excellent written and oral communication skills.
• Self-motivated and capable of working independently as well as within a team.
• Ability to prioritize tasks while working in a fast-paced, limited-structured environment.
• Proven customer service orientation and ability to work collaboratively with diverse finance and non-finance groups.
• Highest ethical standards, a deep sense of collegiality, as well as a strong desire to create positive change on a big scale.