Role Overview
This Administrative Assistant will keep the daily operations of a Nairobi law firm organised and responsive, supporting lawyers, partners and staff with reception, records, scheduling and office coordination. The role connects clients and external contacts with the right people while helping ensure documents, supplies, payments and workplace services are handled reliably and confidentially.
Key Responsibilities
- Manage reception and a busy switchboard, respond to calls, emails and other communications, and promptly pass messages to advocates or their assistants.
- Coordinate calendars, appointments and meetings; prepare agendas or briefs, take minutes, and circulate reports and follow-up information.
- Receive, scan, file and dispatch documents, maintain firm records and registers, and keep the office library register and staff attendance records current.
- Support administrative finance tasks, including preparing vouchers, monitoring petty cash and budgets, following up invoices and payments, and tracking resource use.
- Arrange office and partner travel logistics, including accommodation, transfers and related bookings, and help coordinate internal meetings and other office events.
- Oversee stationery and supply requests, stock levels, cleaning and hygiene arrangements, and follow up on maintenance, repairs and other operational needs.
- Carry out typing, drafting and other secretarial support, and liaise professionally with clients, suppliers, government offices, colleagues and other stakeholders.
Requirements & Qualifications
- Diploma in Law, Business Administration, Communication or a related field.
- At least three years of relevant administrative experience.
- Proficiency in Microsoft Office applications.
- Strong organisation and independent judgement, with the ability to manage competing tasks and adapt to changing priorities.
- Excellent written and verbal communication and interpersonal skills.
- High integrity and discretion when handling confidential information.
2491 open positions on Semasocial right now
· 11724 open positions in Nairobi County, Kenya
· 78 posted in the last 7 days
Contact Information
