Officer, Reconciliations & Budgets

Job Purpose

The role of this job is to facilitate and ensure efficient and effective reconciliation of Banking Services accounts in line with the guidelines from Enterprise Risk Management Division. The job holder will also oversee the formulation and implementation of the Banking Services Strategy and associated budgets.

Key Duties and Responsibilities

Technical and Operational Responsibilities

• Perform KEPSS -T24 Reconciliation for all commercial banks’ accounts (KES, DFCC and EAPS) as follows.
• Prepare daily KEPSS -T24 Reconciliation dashboards for all commercial banks’ accounts (KES, DFCC and EAPS,).
• Identify items causing differences in commercial banks balances between KEPSS and T24 System..
• Prepare daily consolidated KEPSS-T24 reconciliation reports.
• Communicate to other business areas to resolve KEPSS-T24 reconciliation items.
• Perform Daily Reconciliation for Banking Office Payments Account (BOPA).
• Prepare Daily Reconciliation report for (BOPA) to identify stale cheques and items causing differences.
• Communicate items causing differences in BOPA to the relevant Office.
• Communicate stale cheques details to Cash Section for follow up and cancellation.
• Perform reconciliation for Banking Services Internal Suspense Accounts.
• Prepare daily reconciliation reports for Banking Services Internal suspense accounts to identify items causing differences.
• Communicate items causing differences in Banking Services Internal accounts to the relevant offices for action.
• Respond to queries from Finance Department and other business areas to resolve reconciliation differences.
• Preparation and monitoring of Divisional budget.
• Collate data and information for preparation of annual budget for Banking Services Division.
• Prepare monthly budget variances reports.
• Prepare quarterly CAPEX budget reports.
• Provide input in developing of underlying processes, reports, and systems to facilitate ongoing improvement in efficiency and quality of reconciliation processes.
• Comply with operational, security and control policies/ procedures, preventing fraud and loss to the bank.
• Collate information to monitor implementation of strategic initiatives for Banking Services Division.
•  Preparations of ad hoc and periodic reports on activities related to the role and share with the supervisor in a timely manner.
• Coordinate with stakeholders.
• Adhere to the bank policies, procedures, guidelines, and related standards.
• Assist in coordinating Performance Management (PMAS) activities in the Department.
• Collate Mid-term performance assessments for Banking Services Division.
• Collate End-Year performance appraisals for Banking Services Division.
• Offer Branches support on reconciliations and risk management.
• Escalate issues, queries and complaints that may need further consultation to the Section Head.
• Audit tellers cash balances at the close of business.
• Perform any other duties & responsibilities assigned by the supervisor.

Qualifications

• Bachelor’s Degree in Economics, Banking, Accounting, Finance, Business Administration, Mathematics, Computer Science, or related field of study.
• Professional qualification in Banking, Accounting, Finance, Risk Management, or related field of study is an added advantage.

Work Experience

• At least two (2) years’ work experience in reconciliations in a Banking Operations, Financial Services, Economics, Accounting, or similar operations. Level