Legal and Governance Officer

Role Overview

Provide day-to-day legal and corporate governance coordination for First Assurance Company Kenya and First Assurance Holdings, working under the direction of the Company Secretary and Head of Legal. The role helps keep Board and shareholder processes, statutory records, regulatory obligations and legal matters organised and on track, while ensuring that decisions and potential risks are brought to the right people.

Company secretarial work is performed under the Company Secretary’s review and approval; this position does not take on the Company Secretary’s statutory responsibilities. It also coordinates information and deliverables between First Assurance, external legal advisers and the outsourced Company Secretary.

Key Responsibilities

• Coordinate Board and committee schedules, meeting notices, agendas, papers and Board portal circulation; prepare draft minutes, resolutions and action records for approval.
• Track approved Board and committee actions, follow up on outstanding items and escalate delays or governance concerns to the Company Secretary.
• Maintain corporate records, including statutory registers, minute books, director declarations, attendance records and constitutional documents, with appropriate confidentiality and access controls.
• Assist with annual and special general meetings, shareholder communications, director appointments and departures, declarations of interest, induction and training records.
• Prepare draft statutory returns, regulatory notifications and governance submissions, and monitor filing and renewal dates through a compliance calendar.
• Research legal and regulatory developments relevant to the company and insurance sector, and help assess their implications and coordinate approved implementation activity.
• Draft legal research, advice, contracts, correspondence and governance papers for review by the Company Secretary or Head of Legal; support the identification and tracking of legal and governance risks.
• Coordinate approved instructions to external counsel and maintain records of mandates, deliverables, costs, invoices and legal expenditure; compile information for management, Board, Group, audit and regulatory reporting.

Requirements & Qualifications

• Further Education and Training Certificate (FETC) in Business, Commerce and Management Studies is required.
• The source does not specify a minimum number of years of experience.
• Ability to research and organise legal, regulatory and governance information and prepare clear first drafts for review.
• Strong coordination and record-management skills, including the ability to track deadlines, actions, filings and external adviser deliverables accurately.
• Sound judgement when handling confidential Board, director, shareholder and legal information, with the ability to escalate issues appropriately.
• Willingness to maintain current knowledge of company law, insurance-sector regulation, corporate governance and applicable internal policies and standards.