Executive Assistant & Office Administrator
Posted:
Position: Executive Assistant & Office Administrator
Date Posted: July 14, 2026
Industry: Insurance | Financial Services | Administration
Employment Type: Full Time
Experience: 4–6 Years of UAE Experience
Qualification: Bachelor’s Degree or Diploma in Business Administration, Management, or a Related Field
Salary: AED 4000 to 7000 (estimated)
Location: Dubai, United Arab Emirates
Company: Confidential
Description:
A leading insurance brokerage firm in Dubai is seeking a proactive and highly organized Executive Assistant & Office Administrator to join its team. This role is ideal for professionals who excel in providing executive support while ensuring the smooth day-to-day operation of a busy office environment.
The successful candidate will work closely with senior management, coordinating schedules, handling administrative responsibilities, and maintaining efficient office operations. The position requires exceptional organizational abilities, strong communication skills, and the discretion to manage confidential information with professionalism.
Key Responsibilities:
• Provide administrative and executive support to senior management.
• Manage executive calendars, appointments, meetings, and travel arrangements.
• Oversee daily office administration and ensure smooth office operations.
• Coordinate with external service providers, vendors, and business partners.
• Prepare correspondence, reports, presentations, and business documents.
• Maintain confidential records and handle sensitive information with discretion.
• Support office coordination and assist with various administrative projects.
Requirements:
• 4–6 years of UAE experience in Executive Assistant, Office Administration, or similar roles.
• Excellent organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Experience managing executive calendars and office administration.
• Ability to coordinate effectively with external service providers.
• Professional approach to handling confidential information.
• Previous experience in the insurance or financial services sector will be an advantage.
• Strong knowledge of:
• Executive calendar management and office administration
• Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Business communication, document preparation, and stakeholder coordination
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